What are the responsibilities and job description for the ASSISTANT PRODUCTION MANAGER | FOX THEATRE | FULL TIME position at Fox Theatre?
ASSISTANT PRODUCTION MANAGER | FOX THEATRE | FULL TIME
Department: Production
Days/Hours: Variable Schedule – Must be able to work daytime, evening, and overnight hours, including weekends and holidays for show and department needs.
Position Type: Full-Time, Exempt (Salary)
The Fox Theatre in Atlanta is seeking a qualified candidate for the position of Assistant Production Manager.
The Assistant Production Manager assists in management of all aspects of production- related needs for events in the theatre, ensuring a safe and enjoyable guest experience for all internal and external guests. This includes but is not limited to assisting in management of communication and needs of artists, promoters, and clients; maintenance of the stage, production operations and house equipment; assigned assistance of capital project investments and oversight, and management of the union contract. The Assistant Production Manager achieves this through the effective and coordinated management of the non-union Production department, the union house crew, union crews for events, and other clients, vendors, and partners.
Major Responsibilities:
- Advance of the shows as assigned; Average of 10-25% of the shows scheduled. This includes but is not limited to, phone, email, ordering and generating paperwork necessary to the advance of the show arrival. Determine building and production needs, requirements, schedules and estimates.
- Produce accurate show settlement paperwork and records. Communicate with teams on settlement.
- Oversee and complete all necessary show invoicing and payment.
- Event day management of all shows advanced by the APM. This includes but is not limited to organizing, communicating, and managing requests & needs of visiting productions and working to ensure that they are satisfied and that the Fox staff stays informed of their needs.
- Assist/ lead the technical oversight of the ballroom equipment, lobby sound, club AV and other building spaces as assigned. This will require hands on technical theatre knowledge and application.
- Assist in the management, advance, and onsite supervision of external building events as assigned. Shift coverage of events and load outs advanced by the PM / DP or the APM shows.
- Assist in the management of the Union staff by overseeing their schedules, breaks, cuts, comings & goings, and their concerns by communicating with the House Crew, Union leadership, visiting productions, fellow PM's. Generating the paperwork to track the same.
- Continual understanding, communication, management of the union contracts (3).
- Generate accurate payroll records for the Unions (3) in accordance with the Union contracts and work rules.
- Assist department leadership in the management of the stage and stage operations when it comes to maintenance of house equipment, service contracts, and determining work calls. On assigned projects, work with vendors and follow through to completion of projects.
- Day-to-day maintenance of the stage and backstage spaces. Maintain a clean and safe work place for all union crew, shows, vendors, and others.
- Act as a lead administrative manager of the Production department.
- Prepare show-related paperwork such as sign in sheets, drafts of Payroll, union forms needed for load-in/out, and advance paperwork as assigned.
- Assist in preparation and maintenance of stage employee payroll.
- Manage incoming paperwork and communications including scanning, copying, filing, and distribution to other departments.
- Order and maintain office supplies, first aid supplies, stage supplies and other general orders at the request of the Directory of Production and Production Manager.
- Manage multiple calendars and distribute calendars and schedules to other departments
- Process and create check requests, reconcile petty cash, credit card receipts, and overall budget log maintenance.
- Update and maintain office documents, filing system and organizational binder.
- Continuously communicate with the production team, union leadership, union staff, and Fox staff on all matters connected with the Production department and shows. Communication will be written (emails and event paper work) and verbal and should be comprehensive.
- Other duties as directed.
Knowledge, Skills, & Qualifications:
- Must have degree in Technical Theatre, Stage Management, or Production Management plus 2 years of experience in the field (of theatre or venue management).
- OR may have 5 years of experience in related fields of Production management, Stage Management, Tour management, or Venue production roles in lieu of degree.
- Must demonstrate knowledge/experience in industry terminology and technical theatre.
- Must demonstrate knowledge and understanding of theatrical rigging, lighting, sound, and carpentry for all genres of theatrical and concert production needs.
- Must demonstrate knowledge and understanding of event coordination and entertainment production management.
- Must have working understanding of theatre and entertainment environment.
- Must possess good client management and strong communication skills for customer service and vendor relationships. This person should be a "people person".
- Must demonstrate office and project management skills.
- Must have experience in production paperwork and communication techniques.
- Must possess computer skills with proficiency in Microsoft Office applications including Word, Outlook, and Excel.
- Must demonstrate strong attention to detail.
- Must be able to work with or without supervision, prioritize tasks, and handle multiple projects and tasks simultaneously.
- Must be able to follow through and complete projects without reminders and supervision Must possess strong multi-tasking abilities.
- Must be able to exercise judgment and initiative in addressing complaints and resolving problems. Must be able to maintain a "cool head".
- Must have excellent communication skills for managing various types of people, conveying information and needs, and working with other management.
- Must have exceptional written and verbal communication skills.
- Must be able to work in a fast pace and continuously changing environment.
- Ideal candidates will have the following qualities: flexibility, patience, self-motivation, ability to multi- task, good stamina, ability to think in terms of details as well as the “big picture”, team player.
Essential Physical Requirements:
- Regular periods during which there is continuous physical exertion required. Must be able to traverse the building including moving between multiple floors.
- Must be able to ascend/descend a ladder and traverse high walkways or elevated work surfaces. Must be able to lift materials or equipment up to 50 pounds.
- Must be able to communicate on a two-way-radio.
Other Requirements:
- Must be able to work inconsistent hours and schedule including possibility of long shifts or quick turnaround between shifts.
- Must be willing to work day shift, night shift, weekends, and holidays, including overnight as needed. This position will require the ability to accept phone and email communications when off duty, as necessary.
- Successful applicants must be able to pass a post-offer, pre-employment background check.
Full-Time Benefits Package Includes:
- Eligibility to participate in Group Health, Vision, & Dental Insurance Plans
- Employer Provided Short-Term Disability, Long-Term Disability, Group Term Life, and AD&D Insurance Eligibility to participate in Medical and Dependent Care Flexible Spending Accounts
- Eligibility to participate in 403(b) Retirement Plan, including Employer Match Program Paid Time Off including Vacation, Sick, and Holidays
About the Fox Theatre
The Fox Theatre is one of Atlanta's premier venues for live entertainment, welcoming more than 250 performances a year in its 4,665-seat theatre. From rock concerts and Broadway productions to ballets, comedy, and movies, the historic venue attracts more than 500,000 visitors annually. The theatre also hosts over 100 annual private events like wedding receptions, trade shows, corporate meetings, and association functions in two fabulous ballrooms and outdoor terrace. The Fox’s premium Marquee Club presented by Lexus, is a 10,000 sq. ft, three-story luxury bar accessible to all Club Level ticket holders for events at the Fox. As a 501(c)(3) nonprofit arts organization, the Fox Theatre stands today as a fiercely protected landmark and a nationally acclaimed theater. The Fox Theatre proudly acknowledges its partners for their generous support: Coca-Cola, Lexus, Georgian Terrace Hotel, Georgia Natural Gas, and Grady Health System.
Notable accolades include 2022 IEBA Theatre of the Year; 2021 Billboard Magazine #1 Highest Grossing Theatre Worldwide (5,000 seats or less); 2021 Pollstar Magazine #2 Theatre Worldwide in Ticket Sales; 2021 Venues Now Magazine #2 Year-End Top Stops (2,001-5,000 seats); 2019 Venues Now #1 Top Stop of the Decade Award for Tickets Sold.
About the Marquee Club Presented by Lexus
The Marquee Club Presented by Lexus is the Fox Theatre’s premium club space open to Club Level seat holders or annual Members only. Adjacent to the theatre, the Moroccan and Middle Eastern-style club is 10,000 square feet of luxury space that includes five premium bars; three rooftop environments, including the climate- controlled Conservatory, patio covered Arcade Terrace and the outdoor Rooftop Terrace. Open only during public events at the Fox Theatre, the Marquee Club offers a premium pre-show through post-show experience with benefits including early entry, private restrooms, 2 alcoholic beverages per event, pre-show food, onsite activations during select events, and more. Additional amenities include priority pre-sale ticketing notifications, concierge guest services and self-parking access to an adjacent lot for some membership levels.
Whether on the front lines or behind the scenes, every single member of our staff plays a vital role in the memory-making experience we call “The Fox Experience”. The members of our staff are held to the highest Guest Service Standards. Seeing a smile on the face of every guest and knowing that you are taking part in the making of a memory that will last forever is just one of the many perks of working at the Fox.
Fox Theatre, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Fox Theatre complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Fox Theatre expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
The Fox Theatre is located at 660 Peachtree Street NE, Atlanta, GA 30308.
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