An employee in this class performs work that involves applying established accounting or administrative procedures, principles of bookkeeping, and basic fund accounting to the review and processing of a variety of technical tasks which include accounts receivables, limited accounts payables tasks, limited payroll tasks, accounting, and other financial documents. Work is characterized by use of automated accounting ledgers, registers, statements, vouchers, and other fiscal documents. Work includes journal entries, reconciling accounts or cash, processing accounts receivables, and compiling a variety of reports. Independence of action, judgment and initiative are required in the performance of duties. Work is performed under general supervision and is evaluated by the Finance Director through conferences, accuracy and completeness of records and reports, and by independent audit of financial records.
Processes accounts receivables: receipts cash and checks from a variety of County departments and funds received through mail.
Serves as the backup receptionist for the department.
Prepares various accounting, financial, or fiscal statements, reports, or other supporting documents.
Processes mail for the department.
Processes utilities refund for payment.
Prepares journal entry for utilities drafts.
Ensures receipt and processes W-9 forms appropriately in the financial system.
Maintains vendor lists with additions, deletions and changes as needed.
Keys and posts entries and keeps files on department procurement transactions.
Computes and validates daily receipts for County funds and prepares bank deposits for Finance.
Assists as needed with maintaining and processing accounts payable. Assists Finance Director with special projects as needed.
Assists auditors during the annual audit with preparation of materials and reports needed.
Maintains vendor files, and certificates of insurance.
Additional Job Duties
Performs related duties as required.
Knowledge, Skills, and Abilities
General knowledge of public bookkeeping practices and procedures.
General knowledge of laws, rules, regulations, policies and practices to follow in accounting and some payroll functions.
Working knowledge of accounting systems, policies, and procedures.
Working knowledge of computer operations.
Ability to understand and apply policies to the maintenance of a variety of financial records and reports.
Ability to use a calculator and a computer for the maintenance of accounting, fixed assets, and other fiscal records.
Ability to make arithmetic computations accurately.
Ability to maintain accurate records and prepare a variety of reports.
Ability to verify accounting and other financial documents and forms for accuracy and completeness.
Ability to establish and maintain effective working relationships with department heads, employees, and the general public.
Ability to communicate effectively in oral and written forms.
