Event Coordinator I

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

 

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

 

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

 

Fred Hutch’s Philanthropy program raises funds for cancer and related disease research, care, and education to help Fred Hutch become the world’s best cancer center. Since the April 2022 merger that led to the formation of Fred Hutchinson Cancer Center, Fred Hutch has served as the cancer program for UW Medicine, and Philanthropy is proud to raise funds that fuel the adult oncology program on behalf of both Fred Hutch and UW Medicine.

 

Following board approval of an ambitious, 10-year comprehensive campaign, our team of more than 100 will grow to more than 150 over the next three years. Philanthropy staff implement high-performing, relationship-based fundraising programs that engage and inspire thousands of supporters who are passionate about preventing and eliminating cancer and infectious disease. Our FY24 goals include nearly doubling our annual fundraising, deepening our patient family fundraising, and advancing the first phase our comprehensive campaign through Fred Hutch’s 50th anniversary in 2025. Our success is made possible through a deep commitment to an inclusive environment and operational excellence.

 

The Event Coordinator serves as part of the Experience & Engagement program within the Philanthropy department and reports to the Senior Event Manager, Event Production. The Experience & Engagement program is responsible for acquisition, cultivation, and stewardship activities for Fred Hutch prospects, patients, and supporters. Expected to take initiative, be a self-starter, and be able to work independently of others. Must maintain professionalism, show flexibility, be customer service oriented, have a strong attention to detail, handle multiple tasks and changing priorities, and remain composed under pressure of deadlines. The Event Coordinator must be able to effectively communicate the mission, values, and scope of the institution.

 

This position is a hybrid role with a minimum two days per week at our South Lake Union campus. Commitment and ability to work on evenings, weekends and holidays will be needed. 

 

All applicants are required to submit a cover letter with their application.

Responsibilities

Responsibilities and essential job functions include but are not limited to the following:

• Supports event team in all production tasks
• Primary responsibilities for multiple events include but are not limited to: guest registration, tracking sponsorship revenue and benefits, procurement and auction fulfillment, gift processing, and event logistic support
• Auction item management includes but is not limited to: procurement administration, solicitation and itemization, writing item descriptions, fulfillment, and record keeping of donations
• Coordinates day-of logistics for multiple events including set up, registration, troubleshooting during event, and clean up
• Recruits necessary event volunteers for assigned events: manage, train, support volunteers and field their event-related questions and needs
• Assists with tracking of event timelines and expense budgets for assigned events
• Documents and maintains records for historical analysis and information purposes
• Collaborates as part of the Fred Hutch Philanthropy team to meet annual fundraising goals for the Experience & Engagement team
• Manages volunteer roster updates for all formal Fred Hutch committees
• Maintains confidentiality of all sensitive materials and information in printed, electronic or verbal form
• Additional special projects and administrative tasks as assigned

Qualifications

MINIMUM QUALIFICATIONS:

• Bachelor’s degree or equivalent work experience.
• Two years experience in event coordination.
• Must have excellent interpersonal communication skills. 
• Must be able to work effectively on concurrent, diverse projects. 
• Must be able to work under the pressure of deadlines and maintain attention to detail.
• Must be able to work nights and weekends as required by special events.

PREFERRED QUALIFICATIONS:

• Self motivation and flexibility.
• Highly developed organization and information management skills.
• Advanced proficiency in Microsoft Office Suite.
• Experience with The Raiser’s Edge, Convio, and auction software.
• Ability to build relationships and work in a team environment.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to work under the direction of others and perform special projects as assigned.
• Ability to set priorities, meet deadlines and manage multiple projects in a fast-paced, changing environment.
• Ability to understand and carry out oral and written instructions and request clarification when needed.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

The hourly pay range for this position is from $25.71 to $36.60 and pay offered will be based on experience and qualifications.  Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months). 

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.

Salary : $26 - $37