Executive Assistant to CEO

Executive Assistant

GavinHeath is partnering with a client in Greenwood Village, CO looking to add a Executive Assistant to their team. The role is a full time position.

Responsibilities :

• Actively own and manage C-Suite calendars- extensive scheduling, calendar coordination, managing complex and changing calendars, working through scheduling roadblocks while optimizing for the needs and priorities of the business. Practice sound judgment in prioritizing time.
• Coordinate C-Suite domestic and international travel logistics, including flights, accommodations, and ground transportation.
• Support C-Suite with special projects and business operations projects. Oversee project execution, tracking progress, identifying risks and issues, and implementing corrective actions to ensure timely completion and successful outcomes.
• Provide preparation support to strategic, operations and client meetings. Arrange and handle logistics for client and company meetings and events; ensure agendas and meeting minutes are prepared; assist in developing and distributing presentation materials; Attend meetings and take detailed notes.
• Create and manage standard operating procedures and checklists for processes and routing tasks. Identify and offer suggestions for process improvement.
• Ensure visibility and smooth communication with broader company staff, enabling credibility, trust, and supporting the company staff when needed.
• Serve as the primary point of contact to the CEO. Including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral or response, providing recommendations and decisions to reflect CEO's style and organization policy.
• Perform errands around Denver Metro area for executive including returns/ purchases/ pick-up to stores and post-office/ UPS/Fedex/Amazon, purchase and sending gifts, delivering gifts, dry cleaning, coordinate deliveries and vendors at company and personal residence
  
  

Qualifications :

• Proven experience with complex coordination and operations in a small-business, start-up environment.
• Experience successfully supporting a CEO/ Founder or executives with broad responsibilities is highly preferred.
• Relevant experience with fast-paced, growth environments, including technology companies, consulting, or similar.
• Self-starter, ability to complete a high volume of tasks and projects with little or no guidance.
• Strong digital and virtual communications skills – written and verbal.
• Expert in producing and managing documents and deliverables from MS Office 365 Products including Outlook, Excel, PowerPoint, Word, Teams, and Sharepoint.
• Exceptional organizational skills and impeccable attention to detail.
• Ability to switch gears at a moment's notice.
• Willingness to operate under non-standard working hours, whether because of the C-Suite work schedule, travel, or other scheduling requirements.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Valid Driver's License and be comfortable driving in and around Denver Metro Area
• Proficient with office productivity, operations, and project management software
• Bachelor's Degree preferred
  
  

GavinHeath is an equal opportunity employer. GavinHeath will extend equal opportunity to all individuals without regard to race, religion, color, sex (including pregnancy, sexual orientation and gender identity), national origin, disability, age, creed, ancestry, genetic information, or any other status protected under applicable federal, state, or local laws.