What are the responsibilities and job description for the Community Event Coordinator position at Gazelle Sports?
Job Title: Community Event Coordinator Department and Location: Admin-Mktg; Grand Rapids, MI
Reports to: CMO Effective Date: June 12, 2024
Position Vision: This position will lead the planning and execution of Gazelle Sports Signature events, and support key community and offsite sales events in each market. They will play a critical role in growing Gazelle Sports brand engagement across event sponsors, participants, and charity partners as part of an overall sales growth and customer acquisition strategy. Finally, the ideal candidate will have strong organizational and decision-making skills as well as a strong attention to detail in order to maintain operational excellence and overall event and community engagement experience.
Supervisory Responsibilities:
- Oversight of all Signature Event committees (excluding She Runs Grand Rapids)
- Operational oversight of She Run Grand Rapids in partnership with Race Director
- Lead Expo and offsite sales planning project teams
Position Expectations:
- Develop and lead diverse community driven event committees
- Maintain proper permitting and documentation for all events
- Maintain Gazelle Sports owned events calendar in collaboration with store teams as appropriate
- Develop unique and innovative experiences for each event, focusing on key audience targets, partners and volunteers
- Support key community events with Gazelle Sports brand presence, including:
- Grand Rapids Marathon, Portage Invitational, Detroit Free Press Marathon, Lamplighter, Amway River Bank Run
- Support store community events as needed- including, but not limited to:
- Group runs, in-store events, etc…
- Lead Girls on the Run shoe fittings and order support as needed
- Support and grow portfolio of Gazelle Sports Contracted events
- Develop and manage Gazelle Sports event budgets
- Support sponsorship acquisition and Gazelle Sports store partner relationship building
- Stay informed of current and future event trends to make strategic recommendations
- Coordinate and provide post-event reporting on KPIs to Leadership Team from all signature events and offsite sales
- Manage event equipment inventory, condition, and repair requests
Runsignup.com Management responsibilities:
- Creation of all RSU registration pages/links within Gazelle Sports brand standards
- Management of all event registration needs
- Maintain updated knowledge on new features, requirements, platform capabilities
Position Requirements:
- Must be available for all Gazelle Sports owned and contracted event dates
- Ability to align and prioritize Gazelle Sports needs as owner of events
- Ability to develop and lead strong teams
- Ability to foster strong, collaborative relationships with store teams, Marketing Team, and other departments
- Ability to foster strong community relationships with sponsors, charity partners, volunteers
Other Requirements:
- This is a hybrid eligible role, requiring a minimum 50% time in person at the office, store location, or onsite at an event.
- Must be able to work from Gazelle Sports Distribution Center office as needed
- Must be able to lift, assemble, move event equipment as needed
- Weekend and evening availability as needed
- Must have valid driver’s license