Accountant

Supervisor: Director of Finance

Classification: Classified - Hourly

FTE - 1.00

Application Deadline: May 1, 2025 or until filled

Start Date: As soon as possible

Salary is based on experience as per the Classified Salary Schedule, plus a comprehensive benefit package.

Gladstone School District #115 strives to create an inclusive environment that welcomes and values the diversity of our staff and students. We foster fairness, equity and inclusion to create a workplace environment where everyone is treated with respect and dignity. We are most interested in finding the best candidate for the position, and we encourage you to apply. If you are unsure whether you meet the qualifications of this position, or how this would be determined, please feel free to contact human Resources to discuss your application.

Position Summary:

This position performs accounting duties and accounting software support. Accounting responsibilities include understanding all aspects of a total accounting cycle including an in-depth knowledge of using accounting software applications for accounts payable, accounts receivable, and the general ledger. Primary responsibilities include maintenance and reconciliation of the general ledger, monitoring and reporting all revenues and expenditures as compared to the budget, provide review of data and processes according to internal control practices, and overseeing assigned nutrition service program reporting and claiming responsibilities. In addition, this position may provide district-wide support for accounting software systems which includes program setup, staff training, report generation, and other responsibilities.

Minimum Qualifications:

• Bachelor’s degree in accounting preferred or four years in a related accounting position.
• Specific working knowledge of principles, practices, and methods of school and governmental accounting and auditing, including familiarity of Generally Accepted Accounting Principles.
• High degree of mastery of Microsoft Excel, Word, Tyler iVisions and InTouch software, or equivalent applications.
• Demonstrated communication skills, problem solving ability and team orientation.
• High level analytical skills.
• Experience working with databases and extracting and analyzing data.
• Ability to organize and maintain detailed financial files and information.
• Ability to maintain consistent workflow.
• Ability to effectively meet required internal and external timelines.
• Ability to produce consistent, accurate work under pressure, with a high level of attention to detail.
• Ability to exercise good judgment in applying policies to transactions.
• Ability to work independently and think analytically.

Essential Functions:

Cash Management – Primary contact with the Local Government Investment Pool and other district financial institutions for daily operational needs of the District.

• Reconcile all cash and related subsidiary accounts.
• Prepare and Reconcile monthly bank statements for District accounts.

General Ledger – Manage activity in the general ledger ensuring accuracy and completeness.

• Reconcile general ledger with subsidiary accounts on a monthly basis.
• Perform activities involved in the maintenance and control of the general ledger. Initiate journal entries and approve team member journal entries.
• Manage and create new account codes in chart of accounts.
• Monitor and review financial transactions.
• Perform monthly analysis and assist buildings and departments as necessary with account reconciliation and coding.
• Perform and submit adjusting journal entries for approval.
• Provide support as needed to Supervisor and department team members in budget development.
• Assist in the preparation and production of annual budget, including historical data and projections.
• Monitor and account for the allocation of property taxes.
• Complete assigned finance related task in annual audit preparation.
• Assist in development of financial reports on a monthly, quarterly, and annual basis.
• Responsible for identifying and resolving financial discrepancies and account errors to ensure accuracy.
• Responsible for setting up new fiscal year in financial system.
• Performs rollover and verifies financial modules.
• Assist other district staff with reports, coding, purchase order, and other accounting issues as needed.
• Implement and assist staff with use of accounting related TCM module as appropriate.

Grant Monitoring:

• Monthly analysis and reconciliation of grant revenues and expenses against budget.
• Confer with Grant Accountant to support and provide review for grant reporting and compliance.
• Monitor grant AR for timely payment and accuracy.

Accounts Payable/Accounts Receivable:

• Assist and act as backup to AP/AR staff in performing accounting functions.
• Responsible for creating and maintaining vendor database, including W9 compliance.
• Review and verify AP/AR created 1099’s at state and federal level.
• Monitor AR aging reports.
• Review and verify accounts payable transactions for accuracy.
• Oversee AP/AR work in set up, maintenance, and termination of Purchase Cards.
• Monitor Purchase Card expenditures against policies, payments, and limits.
• Resolve disputes with vendors as requested by AP/AR.
• Complete credit applications as directed.
• Coordinate and monitor credit card processing systems.

District Food Service Program:

• Responsible for the food service software program to ensure the accuracy of all student data.
• Track balances and work with the AR staff in issuing statements for student and staff meal accounts utilizing district collection procedures.
• Generate and submit all program applications and reports to Oregon Department of Education and any other food service program related entity as required.
• Perform monthly and annual accounting, including initiating all vended meal partner invoice values for AR to process.
• Backup for input and updating of all direct certification applications from ODE.
• Support Applications Clerk in processing free/reduced applications.
• Responsible for notifications to families of meal benefit status in letter form.
• Perform analysis and provide monthly nutrition services statements to Chief Financial Officer.
• Responsible for ODE verification of District lunch program application within requirements and deadline.
• Verify and report to CNP student eligibility and meal counts.
• Submit claims to CNP for district reimbursement.
• Work with Chief Financial Officer, Food Service Coordinator, and staff to ensure efficiencies and internal control of meal program.
• Prepare audit work papers for annual Single Audit of Food Service Program.

District Accounting Software Technology Support:

• Support software for iVisions, Procare, ActiveNet, Synergy and Mealtime programs.
• Train relevant staff on proper integrated use of financial software programs.
• Provide one on one training to district users of financial system software as requested.
• Research and problem solve system issues when staff notes program processing issues.
• Responsible for iVisions annual fiscal year set up and roll over, under the direction of the Chief Financial Officer, in compliance with audit requirements for modified accrual accounting.

Maintain regular and consistent attendance and punctuality.

Work collaboratively and communicate effectively with staff and customers at all organizational levels.

Communicate in a timely manner to Supervisor regarding any items or areas of note that may not be in compliance with internal control or accounting procedures.

Perform other duties as assigned.

LANGUAGE SKILLS:

Ability to read and comprehend complex instructions, correspondence, memos and reports. Ability to write thorough, clear and concise correspondence. Ability to draft complex reports with statistical data and clear summaries of financial data. Ability to effectively present information in one-on-one and small group situations to component districts and employees of the organization.

MATHEMATICAL SKILLS:

Ability to perform advanced mathematical calculations with a high degree of accuracy.

REASONING ABILITY:

Ability to apply common sense to carry out detailed written or oral instructions. Ability to deal with problems involving multiple complex variables in standardized situations. High aptitude for accounting and math and high level analytical skills.

OTHER SKILLS and ABILITIES:

Ability to work collaboratively with co-workers. Must have advanced organization and math skills; ability to perform job and communicate in a busy environment. Ability to establish and maintain effective working relationships with staff and the community. Ability to perform duties with awareness of all district requirements and Board of Education policies.