Accounts Receivable Specialist

Company Overview:

GMI Trading, LLC is the wholesale distribution division of Grand Market International Corp., which also owns and operates the well-known grocery chain NetCost Market. GMI Trading is the leading wholesale importer and seller of Eastern European foods and food products in North America.

Job Duties and Responsibilities:

The Accounts Receivable Specialist will be responsible for managing the collection of outstanding invoices, maintaining accurate records, and ensuring the timely processing of payments. The role requires a detail-oriented professional with a strong understanding of accounting principles, as well as excellent communication skills to effectively handle customer inquiries and payment issues.

· Gather and verify invoices to ensure proper documentation is in place prior to payment.

· Maintain accounts receivable records, ensuring that the aging report is up to date, credits and collections are applied correctly, uncollectible amounts are identified and written off, and any discrepancies are cleared.

· Perform daily cash management duties, including recording bank deposits, updating and distributing cash receipt logs, and posting cash transactions to the accounts receivable sub-ledger.

· Monitor and follow up on outstanding accounts by contacting clients via telephone, email, and mail to ensure timely payment and resolve any payment issues.

· Assist with the preparation of monthly, quarterly, and annual financial reports, including reconciliation of accounts receivable.

· Collaborate with sales and customer service teams to address billing disputes and ensure prompt resolution.

· Process credit memos, payments, and customer refunds in an accurate and timely manner.

· Support the month-end and year-end closing processes by ensuring all transactions are recorded properly.

· Ensure compliance with company policies and accounting standards.

· Assist with external audits by providing necessary documentation as required.

Preferred Qualifications:

· Associate’s or Bachelor’s degree in Accounting, Finance, or a related field (preferred).

· At least 1 year of experience in accounts receivable, accounting, or a similar role.

· Strong understanding of accounting principles and practices.

· Experience with accounting software such as SAP B1 (preferred).

· Detail-oriented with strong organizational and problem-solving abilities.

· Ability to manage multiple tasks and deadlines in a fast-paced environment.

· Proficiency in Microsoft Excel.

· Experience with collection procedures and payment processing.

Job Type: Full-time

Benefits:

• Employee discount
• Flexible schedule
• Health insurance
• Paid sick time
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Accounting: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Ability to Commute:

• South Plainfield, NJ 07080 (Required)

Ability to Relocate:

• South Plainfield, NJ 07080: Relocate before starting work (Required)

Work Location: In person