Youth Ministry Assistant

Youth Ministry Assistant

Reports to: Associate Pastor of Life Stages | Student Ministries

FLSA Status: Non-Exempt| Full-time Hourly 

Position Purpose 

Assist in planning and organizing of projects associated with the Student Ministry.

Main Responsibilities

• The organization and preparation of weekly Student Ministry services and special events
• Communication with volunteers, fundraising representatives, camp and retreat center staff, parents, and students.
• Plan and coordinate details of retreats or trips and their registrations, along with managing event check-ins and pick-ups.

Essential Duties 

• Design and send out weekly e-newsletters for students, parents, advisors
• Create and manage trip and event registrations
• Update the website with current ministry information and updates
• Maintain contact with students, parents, and advisors and respond to their questions
• Assist in organizing fundraisers outside of and within Grace Church for the ministry
• Arrange accommodations with travel venues, transportation, and housing, etc. for events
• Create and update spreadsheets for registration and sign-ups
• Record incoming and outgoing finances as well as deposit funds into appropriate accounts
• Keep record of students’ fundraiser earnings for trips
• Design, print, and distribute, informational cards/posters, bulletins, service orders/program flow, and booklets for retreats
• Manage room decor/set up for special events/ holidays, or weekly services
• Print and distribute group attendance sheets and weekly announcements
• Update student roster lists with new students or updated information of current students
• Possibly attend and serve as an advisor at youth group, small groups, trips, or retreats

Proficiencies Needed

• Ability to learn and master basic computer applications
• Highly administrative and organized
• Strong interpersonal, communication, organizational, and leadership skills