What are the responsibilities and job description for the Coordinator, Project Controls position at Gray Construction, Inc?
Why Gray?
Gray is a fully integrated, international service provider deeply rooted in engineering, design, construction, and smart manufacturing services. Consistently ranked among the top five industrial contractors in the U.S., we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial.
Founded in 1960, Gray has grown to encompass a complementary family of brands designed to augment and enhance each other’s specialized capabilities without gaps or redundancies. Our robust offering—which includes strategy, operational improvements, construction, extensive engineering, automation & controls, and equipment manufacturing—enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world’s most sophisticated organizations.
Who we want… (Requirements)
The successful candidate will have experience in an administrative or accounting related position(s), minimum 3 years or 2 year Associates Degree; or the equivalent combination of both. Experience in construction or engineering firm is preferred. Must possess advanced computer skills including the ability to utilize Microsoft Word, Excel, and e-mail. Experience with Textura, CMiC and/or ProCore is a plus. The selected candidate will have excellent communication skills, relentless attention to detail, and be analytical.
The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you.
The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
What we expect… (Essential Functions)
- Under the direction of the Executive Vice President or his designee, this position will provide administrative support to the construction group, by performing the following duties:
- Reads and routes incoming mail/e-mail. Locates and attaches appropriate file to correspondence to be answered by Manager.
- Generates cost reports and gathers all backup information to be submitted to customers to support the billing process.
- Organizes and maintains file system including files correspondence and other records electronically
- Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service.
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Primary functions will be to assist with the overall invoicing process submitted to our customers and maintaining multiple files related to that process.
- This will include data entry to assist multiple projects in multiple locations
- Validate accurate and consistent data is being entered into various systems
- Update Schedule of Values
- Assist subcontractors in billings each month
- Work with customer and their quantity surveyor monthly on all invoice submissions
- Performs other related duties as assigned.
Physical Demands & Work Environment
The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds.
Normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required.
Supervisory Responsibilities
This position has no supervisory responsibilities.
EEO Disclaimer
Our Company will be proactive in employing and advancing qualified individuals regardless of race, color, religion, sex, national origin, age, disability, genetic information, protected veteran status, or any other protected status.
