HART Program Assistant

• Provide comprehensive administrative support, assist program coordinators and/or Manager with day-to-day tasks and work closely with HART contract vendor in the implementation of Holistic Assistance Response Team (HART) Program.
• Serve as the primary point of contact of HART with all internal and external stakeholder requests. This Includes but is not limited to answering phone calls, responding to emails, and scheduling meetings, taking minutes, sending out meeting reminders, proofreading, making copies of documents, keeping records, data entry, addressing client inquiries, etc.
• Coordinate any logistical issues with HART contract vendor, internal and external stakeholders.
• Draft all programmatic reports, perform data entry as assigned, tracking, and monitoring inter-divisional program referrals, conduct field observations to monitor program progress and ensure program reports and data are accessible in a timely manner to all stakeholders.
• Maintain program/division calendars, send out reminders of all impending events/and or community meetings.
• Work in partnership with HART contract vendor, internal and external offices/agencies to collect relevant program data to help support the mission and goals of HART program.
• Collaborate with internal and external offices/agencies to plan, design, strategize HART and CHVPS community meetings and outreach events to meet the diverse needs and interests of Harris County residents. Participate as required in all division events.
• Be aware of other programs and events, and proactively seek out collaborative partners.
• Ensure program operations and efforts are always favorable to the program objective. 

• High School Diploma or equivalent

• At least two (2) years of administrative experience. 
• Prior experience working as a program assistant in a relevant field, planning and communicating among various groups and teams within organizations.

• Proficient in MS Office Suite (Word, Excel, PowerPoint & Outlook)
• Ability to interpret policy, procedures, and data.
• Excellent negotiation and problem-solving skills.
• Professional and pleasant demeanor to meet with clients and customers.
• Exceptional time management and organization skills.
• Ability to work with individuals of diverse backgrounds and underserved populations.
  

• Organizational Leadership
  • Understands the organizational mission
  • Understands ethics and public good; is concerned with public trust
  • Demonstrates respect for the opinions and beliefs of others
• Collaboration
  • Contributes to an inclusive workplace where equity, diversity, inclusion, and individual differences are valued and leveraged to achieve the vision and mission
  • Demonstrates a sense of responsibility for the success of the group
  • Collaborates with others to improve quality and address needs
• Innovation
  • Ability to adapt to change
• Interpersonal Abilities/Personal Characteristics
  • Treats others with courtesy, sensitivity, and respect
  • Behaves in an honest, fair, and ethical manner
  • Assesses and recognizes own strengths and weaknesses
  • Uses sound judgment
  • Self-motivated
  • Organizes and maintains work environment to allow for maximum productivity
• Communication
  • Communicates clearly and effectively, both orally and in writing 
    

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

• Associate's degree or Bachelor's Degree in Business Administration, or other related field. 

• Bilingual (English/Spanish). 

• This is a Regular | Full-Time position
• Typically, Monday through Friday: 08:00 am to 05:00 pm (flexible)
• Position may require working after hours and weekends to support CHVPS divisional outreach efforts. 
  • May require periodic overnight travel and long hours/overtime during emergencies/disasters.

• Work environment is typically in an office environment but may require travel and will involve interaction with the community at public events. 
  • Public events often take place in the evenings and on weekends.

• Largely sedentary role in an office environment. 
• Some duties require the ability to lift up to 20 pounds; bending and standing for extended periods at a time.

• Harris County Public Health - Community Health & Violence Prevention: 
  • 1111 Fannin St. Houston, Tx. 77002