What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Harrison & Mecklenburg, Inc.?
Overview
We are a well-established law firm with offices in Kingfisher, Watonga, and Stillwater seeking a dedicated and organized Receptionist/Administrative Assistant to join our team. This role is essential in ensuring smooth office operations and providing exceptional customer support. The ideal candidate will possess strong communication skills, proficiency in Microsoft 365, and a knack for managing multiple tasks efficiently. If you are a proactive individual with a friendly demeanor and a passion for helping others, we encourage you to apply.
Duties
- Greet visitors and clients at the front desk with professionalism and courtesy.
- Manage incoming calls, providing excellent phone etiquette while directing inquiries appropriately.
- Handle calendar management, scheduling appointments, and coordinating meetings.
- Maintain organized records and files, ensuring all documents are easily accessible.
- Provide administrative support to team members as needed, including clerical tasks.
- Utilize Microsoft 365 for document creation, data entry, and communication.
- Assist with invoicing when necessary.
- Support customer service efforts by addressing client needs and inquiries promptly.
- Perform additional duties as assigned to ensure efficient office operations.
Qualifications
- Proficiency in Microsoft 365 applications (Outlook, Word, Excel).
- Previous experience in customer support or front desk operations is preferred.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent phone etiquette and interpersonal communication skills.
- Experience in the legal field is a plus but not required.
- Ability to type accurately and efficiently.
- A proactive approach to problem-solving with attention to detail.
- Strong academic background is advantageous.
Note: All applicants will be required to provide a transcript from the highest education level achieved prior to interview.
Join our team as a Receptionist/Administrative Assistant where you can contribute to a positive work environment while developing your professional skills!
Job Type: Full-time
Pay: $14.00 - $19.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $14 - $19