What are the responsibilities and job description for the Assistant Director of Operations position at Harvard University?
61658BRAuto req ID:61658BRJob Code:359057 Admin Dept/Program Admin Department Office Location:USA - MA - Boston Business Title:Assistant Director of OperationsSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :057Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:
- Bachelor's Degree or equivalent experience is required
- 5 years of relevant experience is required
Additional Qualifications and Skills: The following job-specific skills and competencies are preferred:
- Bachelor's or Master's Degree; in public health or social science strongly preferred.
- 3 years of experience in public health research strongly preferred
- Prior supervisory experience
- Prior financial management/budget experience.
- Project management, web management, grant writing, and/or event coordination experience
- Proven experience in strategizing, think operationally, organizing, and implementing research-based programs
- Strong skills in budget management
- Proven track record in working successfully in a diverse range of ethnic, cultural, and economic communities
- Proven listening, communication, writing, presentation, and problem-solving skill
- Strong writing skills with close attention to detail
- Strong project management experience with capacity to manage multiple projects simultaneously
- Effectively collaborate and communicate with a broad range of potential partners and audiences
- Take initiative regarding projects management and to identify opportunities for future growth
- Develop presentations, track activities, assess performance of various programmatic activities
The following cultural competencies are also preferred:
- Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
- Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
- Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity
- Experience fostering and reinforcing an environment that values unique experiences, cultures, backgrounds, and goals
Additional Information: Harvard University offers an outstanding benefits package including:
- Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12 paid holidays, and 3 paid personal days per year.
- Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date.
- Retirement: University-funded retirement plan with full vesting after 3 years of service.
- Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.
- Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.
- Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
- The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
- Harvard University requires pre-employment reference checks and background screenings.
- This position has a 90 day orientation and review period.
Harvard University continues to place the highest priority on the health, safety and wellbeing of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to provide confirmation of primary series COVID-19 vaccination upon hire, as detailed on our COVID-19 Vaccine Requirement Webpage (https://huhs.harvard.edu/covid-19-vaccine-requirement-faqs) . Harvard University Health Services employees and other health care individuals are also required to be up to date on vaccination as described by the CDC. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University's COVID-19 Information Website (https://huhs.harvard.edu/covid-19-information#gsc.tab=0) .
Department:Social and Behavioral SciencesPre-Employment Screening:Education, IdentityJob Function:General Administration Position Description: Duties and responsibilities include, but are not limited to, the following:
Center Responsibilities
- Strategic partner to the Director
- Support strategic planning process and implementation
- Support Center Director in thought leadership and broad high-level management support
- Align the Center's resources and programming with its mission
- Work with Center Director on setting priorities and fostering partnerships across the University and beyond'
Direct Center Operations
- Oversee all aspects of logistics and programmatic development
- Develop overall timeline for Center's multiple programs, coordinating efforts of staff, faculty, and fellows
- Develop strong working relationships with Center faculty and fellows
- Serve as key liaison between the Center and Harvard Chan, the Harvard community, and audiences beyond the University
Human Resources and financial management:
- Staff recruitment, hiring, managing, evaluating, and mentoring program staff
- Promote the professional development of new and more junior staff
- Manage Center spending and budgeting
- Forecast and prioritize future spending
Research Initiatives:
- Work closely with Center Director to oversee and develop research initiatives
- External relations/Fundraising
- Serve in a liaison capacity with the SPH Office for External Relations, writing and reviewing proposals and assisting in donor relations and the creation of related materials for fundraising
- Liaise with external constituents and donors and set strategic fundraising objectives
- Assist Center Director in developing proposals for fund-raising with various external agencies, donors and foundations
PLEASE NOTE: This is a hybrid position and this position will be based in Boston, MA. Additional detail pertaining to this position will be discussed during the interview process. All remote work must be performed in a state in which Harvard is registered to do business (Connecticut, Massachusetts, Maryland, Maine, New Hampshire, New York, Rhode Island, Vermont, California (exempt staff only), Georgia, Illinois, New Jersey, Virginia, and Washington).
School/Unit:Harvard T.H. Chan School of Public Health EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary: The Department of Social and Behavioral Sciences (SBS) is an active unit with a mission to improve health throughout the lifespan, including a special emphasis on children and adolescents. This mission is achieved through research to identify the social and behavioral determinants of health, development and evaluation of interventions and policies leading to the improvement of population health, and the preparation of professionals and researchers who will fill leadership positions in advocacy and public service. The department's educational mission is to train both scholars and practitioners: scholars whose research will illuminate basic social determinants of health and who will identify and test innovative social policy and interventions; practitioners who are skilled in designing, implementing, and evaluating health enhancing interventions in action settings.
The Lee Kum Sheung Center for Health and Happiness at SBS works to build a rigorous, interdisciplinary science to understand the interplay between well-being and physical health for the benefit of individuals and communities around the globe. The Center aims to develop tools to more accurately measure well-being and to translate scientific findings to influence public health practice and policy. The Lee Kum Sheung Center for Health and Happiness is seeking a highly motivated individual to serve as an Assistant Director. Reporting to the Center Director, the Assistant Director will provide managerial oversight for the administrative, operational, financial, and strategic planning activities of the Center.
Commitment to Equity, Diversity, Inclusion, and Belonging: At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.
Learn more about the School's mission, objectives, and core values (https://www.hsph.harvard.edu/about/mission/) and our diversity, inclusion, and belonging (https://www.hsph.harvard.edu/diversity/) initiatives.
- Bachelor's Degree or equivalent experience is required
- 5 years of relevant experience is required
Additional Qualifications and Skills: The following job-specific skills and competencies are preferred:
- Bachelor's or Master's Degree; in public health or social science strongly preferred.
- 3 years of experience in public health research strongly preferred
- Prior supervisory experience
- Prior financial management/budget experience.
- Project management, web management, grant writing, and/or event coordination experience
- Proven experience in strategizing, think operationally, organizing, and implementing research-based programs
- Strong skills in budget management
- Proven track record in working successfully in a diverse range of ethnic, cultural, and economic communities
- Proven listening, communication, writing, presentation, and problem-solving skill
- Strong writing skills with close attention to detail
- Strong project management experience with capacity to manage multiple projects simultaneously
- Effectively collaborate and communicate with a broad range of potential partners and audiences
- Take initiative regarding projects management and to identify opportunities for future growth
- Develop presentations, track activities, assess performance of various programmatic activities
The following cultural competencies are also preferred:
- Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
- Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
- Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity
- Experience fostering and reinforcing an environment that values unique experiences, cultures, backgrounds, and goals
Additional Information: Harvard University offers an outstanding benefits package including:
- Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12 paid holidays, and 3 paid personal days per year.
- Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date.
- Retirement: University-funded retirement plan with full vesting after 3 years of service.
- Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.
- Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.
- Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
- The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
- Harvard University requires pre-employment reference checks and background screenings.
- This position has a 90 day orientation and review period.
Harvard University continues to place the highest priority on the health, safety and wellbeing of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to provide confirmation of primary series COVID-19 vaccination upon hire, as detailed on our COVID-19 Vaccine Requirement Webpage (https://huhs.harvard.edu/covid-19-vaccine-requirement-faqs) . Harvard University Health Services employees and other health care individuals are also required to be up to date on vaccination as described by the CDC. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University's COVID-19 Information Website (https://huhs.harvard.edu/covid-19-information#gsc.tab=0) .
Department:Social and Behavioral SciencesPre-Employment Screening:Education, IdentityJob Function:General Administration Position Description: Duties and responsibilities include, but are not limited to, the following:
Center Responsibilities
- Strategic partner to the Director
- Support strategic planning process and implementation
- Support Center Director in thought leadership and broad high-level management support
- Align the Center's resources and programming with its mission
- Work with Center Director on setting priorities and fostering partnerships across the University and beyond'
Direct Center Operations
- Oversee all aspects of logistics and programmatic development
- Develop overall timeline for Center's multiple programs, coordinating efforts of staff, faculty, and fellows
- Develop strong working relationships with Center faculty and fellows
- Serve as key liaison between the Center and Harvard Chan, the Harvard community, and audiences beyond the University
Human Resources and financial management:
- Staff recruitment, hiring, managing, evaluating, and mentoring program staff
- Promote the professional development of new and more junior staff
- Manage Center spending and budgeting
- Forecast and prioritize future spending
Research Initiatives:
- Work closely with Center Director to oversee and develop research initiatives
- External relations/Fundraising
- Serve in a liaison capacity with the SPH Office for External Relations, writing and reviewing proposals and assisting in donor relations and the creation of related materials for fundraising
- Liaise with external constituents and donors and set strategic fundraising objectives
- Assist Center Director in developing proposals for fund-raising with various external agencies, donors and foundations
PLEASE NOTE: This is a hybrid position and this position will be based in Boston, MA. Additional detail pertaining to this position will be discussed during the interview process. All remote work must be performed in a state in which Harvard is registered to do business (Connecticut, Massachusetts, Maryland, Maine, New Hampshire, New York, Rhode Island, Vermont, California (exempt staff only), Georgia, Illinois, New Jersey, Virginia, and Washington).
School/Unit:Harvard T.H. Chan School of Public Health EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary: The Department of Social and Behavioral Sciences (SBS) is an active unit with a mission to improve health throughout the lifespan, including a special emphasis on children and adolescents. This mission is achieved through research to identify the social and behavioral determinants of health, development and evaluation of interventions and policies leading to the improvement of population health, and the preparation of professionals and researchers who will fill leadership positions in advocacy and public service. The department's educational mission is to train both scholars and practitioners: scholars whose research will illuminate basic social determinants of health and who will identify and test innovative social policy and interventions; practitioners who are skilled in designing, implementing, and evaluating health enhancing interventions in action settings.
The Lee Kum Sheung Center for Health and Happiness at SBS works to build a rigorous, interdisciplinary science to understand the interplay between well-being and physical health for the benefit of individuals and communities around the globe. The Center aims to develop tools to more accurately measure well-being and to translate scientific findings to influence public health practice and policy. The Lee Kum Sheung Center for Health and Happiness is seeking a highly motivated individual to serve as an Assistant Director. Reporting to the Center Director, the Assistant Director will provide managerial oversight for the administrative, operational, financial, and strategic planning activities of the Center.
Commitment to Equity, Diversity, Inclusion, and Belonging: At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.
Learn more about the School's mission, objectives, and core values (https://www.hsph.harvard.edu/about/mission/) and our diversity, inclusion, and belonging (https://www.hsph.harvard.edu/diversity/) initiatives.
Assistant Director of Operations
Harvard University -
Boston, MA
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City of Cambridge -
Cambridge, MA
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