Executive Assistant to CEO & Board Coordinator (Travel Required)

As the Executive Assistant to the CEO of this nonprofit, you’ll be a pivotal partner to an inspiring leader, fast-moving executive team and Board or Directors. You’ll manage a wide variety of responsibilities, from high-level calendar management to Board engagement and cross-functional coordination. This organization is looking for someone who is deeply organized, has a sharp eye for detail, and thrives in a strategic, mission-driven environment. If you're ready to make an impact behind the scenes and keep big-picture priorities on track, send your resume today!

Key Responsibilities:

• Serve as a strategic right hand to the CEO, managing a fluid calendar, coordinating travel, and ensuring smooth transitions between high-impact meetings and events.
• Craft and edit executive-level communications with clarity and professionalism; manage busy communication requests and outbound correspondence with precision.
• Prepare briefing materials and agendas for key meetings, ensuring the CEO is well-informed and aligned.
• Manage logistics and materials for Board meetings, off-sites, and high-profile convenings.
• Be a liaison between the CEO and Board of Directors, communicating directly in a professional manner with ultra business etiquette; be an active participant in important initiatives to troubleshoot board requests.
• Track action items, follow-ups, and key deliverables across internal and external stakeholders.
• Support planning and execution of executive and board events; anticipate needs and keep things running seamlessly.
• Collaborate with a tight-knit administrative team and broader staff to ensure aligned schedules, shared resources, and consistent support across the organization.

Why You’ll Love Working Here:

• Fast-paced team deeply committed to equity, innovation, and measurable social impact.
• Offers robust benefits and remote-heavy work with one day in-office per week and required domestic travel throughout the year.

What We’re Looking For:

• Executive ace. You bring at least eight years of high-level executive support, with direct Board experience.
• Composed. You’re a calm, confident presence in high-stakes environments—unflappable under pressure and ready for what’s next.
• Impeccable. You take pride in polished, high-quality work and bring relentless attention to detail across tasks.
• Trusted. You maintain confidentiality with ease and act as a thoughtful liaison to internal and external stakeholders.
• Adaptive. You pivot quickly, anticipate needs, and move between strategic thinking and tactical execution effortlessly.
• Relationship-builder. You enjoy supporting visionary leaders and know how to build and maintain trust at all levels of an organization.

Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.