Finance Specialist (Facilities)

The Finance Specialist performs responsible account maintenance work by processing a variety of complex fiscal records. The incumbent performs advanced clerical and secretarial work.

• Prepares and processes all purchase orders, requisitions, release orders and invoices for payment/approval within the Department.
• Verifies invoices for accuracy in regard to quantities, unit prices, extensions, and total amount.  Contacts vendors and county staff to resolve any discrepancies.
• Processes all credit card transactions for the Department.
• Communicates and resolves with the appropriate department/division any problems related to purchasing, accounting, and financing.
• Determines the appropriate budget and line-item account that purchases are to be charged to.
• Performs duties of a staff assistant nature, providing information regarding the services and operation of the Department to the public and department staff.
• Receives and screens calls and refers callers as needed.   Takes notes and minutes of meetings as required.
• Prepares and collects revenue/deposit funds for Facilities and Fleet Maintenance. Prepares revenue reports for Finance Department.
• Maintains a systematic filing system for purchase orders, invoices, accounting records and purchasing records.
• Types using PC-based word processing software and processes letters, forms, reports, schedules, manuals, booklets, requisitions, purchase orders, and related paperwork.
• Tracks information and prepares necessary paperwork for FEMA when storm damage occurs.
• Collects information from Facilities Manager in order to prepare the annual budget for expenses and revenue for Facilities.
• Monitors and audits the work management system, gathers information, and runs reports for quarterly billing.
• Serves as backup in the absence of Fleet Finance Specialist.
• Interacts with the public, State and County officials, and employees.  Responds to inquiries, requests for information, and complaints.
• Performs research and retrieval of records.   Conducts statistical comparisons of information.  Assists in the preparation and maintenance of department records.
• Maintains department inventory in the LION system.
• Serves as backup in the absence of Facilities Manager for department payroll, Worker’s Compensation, and Incident/Accident Reports.
• In the event of an emergency or non-emergency situation, a 24-hour on-call status is required.

Emergency Response 
County employees are required to report for work during a state of emergency and are subject to recall around the clock for emergency response operations which may include duties other than those specified in this job description. Minimum Qualifications

• Associate's degree in accounting, Finance, Mathematics, or other closely related degree. 
• Five (5) years’ experience involving secretarial/clerical and accounting duties including the operation of a personal computer, keyboard, or similar data entry equipment, with emphasis in local government.

A combination of education, training and experience may be substituted at the County's discretion.

Licenses, Certifications, or Registrations

• Must possess and maintain a valid Florida Driver’s License and be insurable by current insurance carrier.
• Complete necessary certification for NIMS compliance.

Required Competencies

• Knowledge of office practices and procedures.
• Knowledge of the unit’s policies, procedures, and practices.
• Ability to establish and maintain effective working relationships with employees and the public.
• Knowledge of a variety of software applications including: Microsoft Word, Excel, Finance Plus, Executime, work management system, and the LION system.
• Skill in the operation of a personal computer, keyboard, and typewriter.
• Knowledge of arithmetic, business English, and spelling.
• Knowledge of generally accepted accounting principles
• Knowledge of standard procedures for purchasing.
• Skill in using a 10-key adding machine.
• Ability to interpret, comprehend and implement county ordinances, policies, procedures and guidelines.
• Financial Responsibilities: Accept, receive, and/or collect payments; prepare and/or process purchase orders; make recommendations that impact the budget; manage the budget within assigned unit/division; determine allocation of budget among departments; and determine allocation of budget among divisions.
• Ability to perform duties with minimal supervision and exercise good judgment.
• Ability to effectively communicate with customers, vendors and staff members.

Physical Demands

• Ability to operate personal computer, office equipment, and a motor vehicle.
  Additional skills: use of hands, hearing, mental acuity, reaching, repetitive motion, speaking, standing, stooping, visual acuity, and walking.
  The work is sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Environmental Conditions

• Constant: Office environment and works closely with others.
  Works in a safe and secure work environment that may periodically have unpredicted requirements or demands.

Pay Grade: 6

Hernando County Board of County Commissioners (BOCC) is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, gender, orientation, national origin, age, marital status, veteran status, genetic information, pregnancy, disability, or any other protected characteristic as defined by law.
Hernando County is a Drug-Free workplace. All employees are subject to drug testing in accordance with Federal and Florida State Law. 
Applicants requiring reasonable accommodations as defined by the Americans with Disabilities Act, must provide notification to the BOCC in advance to allow sufficient time to provide an accommodation.

Salary : $45,614 - $59,301