Administrative Assistant

Administrative Assistant

STARTING PAY: $22.11; $45,989/year

BENEFITS & PERKS:

• Longevity Pay after completion of three years of service.
• PTO (Paid Time Off): Accrued 6.81 hours per pay period
• 14 paid holidays observed per year
• FREE employee medical, dental and life insurance
• Hill County is a member of Texas County & District Retirement System (TCDRS).
• 7% of employee gross wages per pay period are contributed and matched 2 to 1 by the County
• Vesting requirement is 8 years of continued service.

JOB SUMMARY: Supports the day to day operations, with tasks ranging from simple to complex, contributing to the efficient operation of the Sheriff’s Office as a whole.

JOB DUTIES/RESPONSIBILITIES:

• Organize and support all administrative duties in the office
• Monitor and maintain office supplies inventory and place orders as needed
• Point person for sorting mail, supply and equipment orders, invoice coding, and general office errands
• Perform receptionist duties: greet visitors, answer and direct phone calls
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Identify opportunities for process and office management improvements, and design and implement new systems
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars
• Assist with tracking receipts and purchase orders
• Submit out of pocket reimbursement requests to treasurers office
• Manage relationships with vendors, service providers, ensuring that all items are invoiced and paid on time
• Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, and building networks with fellow professionals
• Participate actively in the planning and execution of agency events
• Ensure filing systems are maintained, current and kept secure
• Ensure security, integrity, and confidentiality of data
• Handle customer inquiries and complaints by directing to the proper command staff personnel
• Maintain a safe, secure, and pleasant work environment
• Utilizes a computer and various software programs to perform tasks including but not limited to review and edit of reports, contracts, minutes; perform data entry, maintain spreadsheets and process other various paperwork
• Coordinate training requests; make payment for registration fees, request per diem and make travel plans/accommodations for personnel as needed
• Issue electronic equipment and maintain inventory
• Cross train in other positions and be prepared to perform other duties as needed/assigned
• Must arrive at work on time, prepared to perform assigned duties and work assigned schedule

REQUIRED EXPERIENCE AND ABILITIES:

• 2 years of work experience in an administrative assistant / office management role
• Must type at least 35wpm
• Must have exceptional attention to detail
• Strong organizational and time management skills, and ability to prioritize tasks
• Must be highly proficient with Microsoft Office Suite and Google docs
• Must be a self-starter and driven
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities

MINIMUM QUALIFICATIONS/EDUCATIONAL REQUIREMENTS:

• Must be at least 18 years of age at date of hire;
• Must be a United States citizen or have naturalized citizenship;
• High School Diploma or GED is required; some college is preferred.
• Must possess, or have ability to obtain, Texas Driver License
• Must have a good driving record
• Must be of good moral character
• Must pass a thorough background investigation to include an oral interview and drug test
• Must be a notary public or be able to obtain certification.
• Must be detail-oriented and able to complete tasks in a timely manner
• Law enforcement experience is a plus
• Effectively, and courteously, represent the Sheriff’s Office in contacts with the public and other law enforcement agencies
• Establish and maintain a cooperative and positive attitude
• Must have the ability to speak English clearly to be understood by others
• Must understand written sentences and paragraphs in English
• Requires knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
• Must have the ability to read and understand information and ideas presented in writing
• Must have and maintain the ability to work independently; and cooperatively, in group situations.
• Must be highly proficient in, and maintain the ability to use, computer systems necessary to perform duties
• Must have and maintain the ability to concentrate on a task over a period of time without being distracted;
• Must be able to complete tasks, with moderate, periodic interruptions, while still meeting deadlines.
• Required to be bondable under the Sheriff’s Official Bond
• Required to dress in professional attire at work daily

Job Type: Full-time

Pay: From $22.11 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• How many words per minute do you type?

Education:

• High school or equivalent (Required)

Experience:

• Admin Asst/Ofc Mgmt: 2 years (Required)
• billing/invoice: 2 years (Required)
• Microsoft Office: 2 years (Required)

Work Location: In person

Salary : $45,989