Coordinator

Job Summary
We are seeking a highly organized and detail-oriented Hiring Coordinator to join our team. The ideal candidate will play a pivotal role in ensuring smooth operations within our office environment. This position requires excellent communication skills, strong clerical abilities, and a commitment to providing exceptional customer service. The Hiring Coordinator will be responsible for managing various administrative tasks, supporting team members, and enhancing overall efficiency.

Responsibilities

• Perform clerical duties including data entry and maintaining accurate records.
• Provide exceptional customer service by addressing inquiries and resolving issues promptly.
• Assist with receptionist tasks, including scheduling appointments and managing clients files.
• Job Posting and Advertisement: Drafting and posting job advertisements on various job boards, social media platforms, and the company's website.
• Ensuring job descriptions are clear, accurate, and aligned with the company's needs.
• Screening and Reviewing Applications: Reviewing incoming resumes and applications to ensure they meet the qualifications for open positions.
• Conducting initial screenings via phone or email to assess candidates' interest, availability, and basic qualifications.
• Maintain phone etiquette while handling incoming calls and directing them appropriately.
• Support office management by organizing files, documents, and office supplies.
• Proofread documents to ensure accuracy and clarity before distribution.
• Collaborate with team members to streamline processes and improve workflow efficiency.
• Coordinating interview schedules between candidates and hiring managers, ensuring all parties are aligned on timing and location.
• Sending invitations to candidates for interviews and managing follow-up communications.
• Maintaining regular communication with candidates throughout the hiring process, updating them on their status and next steps.
• Responding to inquiries from candidates regarding job roles, company culture, or the interview process.
• Assisting with the logistics of the interview process, such as preparing interview panels, ensuring required technology (e.g., video conferencing) is set up, and handling candidate materials.
• Preparing interview materials, such as questions, assessments, and evaluations.
• Organizing background checks, reference checks, and other pre-employment assessments.
• Ensuring all necessary paperwork, such as offer letters and contracts, are prepared and ready for new hires.
• Updating candidate information in the applicant tracking system (ATS) or HR database.
• Ensuring that all recruitment-related records are accurate and up to date.
• Onboarding Coordination: Suggesting improvements to the hiring process based on candidate feedback, recruitment metrics, or best practices.
• Helping maintain a positive candidate experience by ensuring smooth interactions and timely updates throughout the hiring journey.
• Assisting with the onboarding process by ensuring new hires complete required paperwork, receive orientation, and are introduced to their team and workplace.
• Organizing training sessions or company-specific orientation activities.
• Collaboration with HR and Hiring Managers:
• Working closely with HR professionals and department heads to understand hiring needs and adjust recruitment strategies accordingly.
• Supporting HR in reporting on recruiting metrics, trends, and areas for improvement.

Experience

• Previous experience in clerical roles or administrative support is preferred.
• Familiarity with data entry processes and customer service best practices is essential.
• 2-5 years of experience in recruiting, scheduling, interviewing is required, in medical field a huge plus!
• Proficiency in MS Suite, Google Suite and CRMS
• Strong phone etiquette and communication skills are necessary for effective interaction with clients and team members.
• Demonstrated ability to manage multiple tasks efficiently while maintaining attention to detail.

If you are a proactive individual with a passion for organization and customer service, we encourage you to apply for this exciting opportunity as a Coordinator within our dynamic team!

Job Type: Full-time

Pay: $23.00 - $26.00 per hour

Expected hours: No more than 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Customer service: 5 years (Preferred)

Ability to Commute:

• Santa Rosa, CA 95404 (Required)

Ability to Relocate:

• Santa Rosa, CA 95404: Relocate before starting work (Required)

Work Location: In person

Salary : $23 - $26