Payroll and HR Generalist

Houston's is currently hiring for a full-time Payroll and HR Generalist to work in our corporate office in Wilsonville Oregon. This is a great opportunity for candidates with a combination of strong payroll processing experience using ADP and human resources experience with an emphasis in recruitment wanting a role with a growing, dynamic company. Come join a supportive and welcoming HR team, and a company with strong values, good work-life balance, and a great company culture. We want our employees to enjoy coming to work every day!

Position Purpose:

This position supports HR functions throughout the organization by implementing human resources projects, programs, and initiatives, maintaining and administering the company HRIS platform, taking ownership of the recruitment process, and providing support in maintaining positive employee relationships and advancing the company’s core values and mission. This position is also responsible for accurately processing payroll and reporting based on compliance with federal, state, and local wage, hour and tax laws.

HR Functions or Duties:

• Take ownership of the recruitment process by collaborating with various departments to create a recruitment schedule and plan, post job ads, review resumes and job applications, conduct screening calls, and schedule interviews, while also developing recruitment resources, maintaining candidate pools, and networking to increase the reach of our recruitment.
• Collaborate with the HR Manager to update and post policy changes.
• Take ownership of various projects as directed by the HR Manager, including research for HR initiatives.
• Collaborate with peer HR Generalist in onboarding by administering drug screens, background checks, motor vehicle record checks, and reference checks.
• Conduct employee onboard training, along with tracking ongoing safety training for current employees.
• Maintain organization of personnel files, updating employee records regularly.
• Track and follow-up on attendance calls.
• Provide customer service to employees looking for information, needing assistance or voicing concerns.
• Maintain positive employee relationships by being an active member of committees.
• Track employees that use personal vehicles driver’s license and insurance and follow up when either of these have expired.
• Lead annual purge of personnel records in accordance with company file retention policy.
• Contribute to the team effort by accomplishing administrative tasks as needed and other duties as assigned.

Payroll Functions or Duties:

• Collect, verify, and record employee attendance, including hours worked.
• Ensure compliance with federal, state, and local wage/hour and payroll laws, including remittance of payroll taxes.
• Process and monitor garnishment orders.
• Calculate and process expense reimbursements for payroll.
• Compute and process wage changes, commissions, bonuses and deductions.
• Prepare and disperse paychecks to ensure that employees are paid on time and in the correct amount.
• Audit payroll for each payroll run to ensure consistent accuracy and compliance with wage and hour laws.
• Receive, investigate, and respond to employee complaints payroll concerns and discrepancies.
• Process terminations of employment, including final paychecks, in accordance with state requirements.
• Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
• Other duties as assigned. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Minimum Qualifications:

Knowledge and Skills:

• Broad familiarity with HR processes and programs.
• Experience in ADP payroll processing, reporting, and payroll taxes.
• Proficiency in the use of computers and MS Office suite.
• Must possess a professional and friendly attitude, with great customer service skills.
• Ability to work independently and perform at a high level in a fast-paced environment.
• Excellent verbal and written communication skills.
• Ability to prioritize projects, problem-solve, multi-task, and complete work meeting assigned deadlines.
• High level of organization and time management skills.
• Excellent teamwork and interpersonal skills.
• Strong ability to maintain confidentiality.
• Supports diversity and fosters positive employee relations.
• Multitask efficiently and ability to work in a fast-paced work environment.
• Positive attitude towards challenges and excellent problem-solving skills.
• Great attention to detail.
• Bilingual in Spanish and English is highly desired, but not required.

Education and Experience:

• Bachelor’s degree in HR preferred or 3 years of HR experience.
• Highschool diploma required.
• Minimum 2 years of recent experience processing payroll in ADP.
• HR certification a plus

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties, this position is frequently required to sit; look at computer screen; use hands to finger. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Some lifting up to 30 lbs. is required.

The work involves performing complex tasks to very close accuracy and quality.

Location: Hybrid - working four days in the office and one from home after probationary period.

Travel: No Travel Required

Organizational Data:

This position reports to: Human Resources Manager

This position directly supervises: none

EEO Statement:

Houston’s Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Houston’s Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training. Houston’s Inc. expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.