What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT I position at illinois?
Job Requisition ID: 45050
Opening Date: 03/14/2025
Closing Date/Time: 03/27/2025
Agency: Department of Human Services
Class Title: ADMIN ASSISTANT I - 00501
Skill Option: None
Bilingual Option: None
Salary: Anticipated Salary $5,423-$7,721/month ($65,076-$92,652/year)
Job Type: Salaried
Category: Full Time
County: Cook
Number of Vacancies: 1
Plan/BU: RC028
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 45050
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Center for Rehabilitation and Education-Roosevelt ICRE-R provides a comprehensive transition program for students with disabilities. ICRE-R strives to provide transition services including independent living, post-secondary education, vocational training, advocacy, community participation and services to assist students with disabilities in achieving the highest level of independence in community living and employment This position serves as the administrative assistant to the principal at ICRE R providing support to the education department, maintaining student records, working with students and family members and liaising with other administrative areas. This position also prepares articles for Department of Human Services (DHS) publications and maintains and updates policy and procedural manuals that govern the operation of the Transition Program and Pre-Employment Preparation (PEP) Program for supervisory and instructional staff. ICRE-R is seeking a candidate with exemplary organizational and communication skills and who is detail oriented and able to carry out assignments with limited oversight.
Essential Functions
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Serves as administrative assistant for the Principal of Illinois Center for Rehabilitation and Education-Roosevelt (ICRE-R).
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Maintains students’ physical and electronic case files for admissions, progress and program completion.
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Participates in the analysis of existing operations, equipment, specialized skills requirements, and self-employment and employment data, to make recommendations leading to reduced operating costs and to improve the education program.
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Prepares articles for DHS publications.
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Maintains and updates policy and procedural manuals that govern the operation of the Transition Program and Pre-Employment Preparation (PEP) Program for supervisory and instructional staff.
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Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
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Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
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Requires one (1) year of professional experience in a public or private organization or completion of an agency approved professional management training program.
Preferred Qualifications
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Two (2) years of professional experience communicating effectively (written and orally) and coordinating day to day activities that lead to greater efficiencies and effectiveness within a division or bureau.
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Two (2) years of professional experience working for a public or private organization, in a social or human services field, maintaining confidentiality and handling sensitive information with professionalism.
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Two (2) years of professional experience meeting deadlines with strong attention to detail while multitasking multiple projects.
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Two (2) years of professional experience developing and maintaining professional working relationships with staff, customers, vendors and public and encouraging respect for those of other cultures and background.
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One (1) year of professional experience utilizing computer software such as Microsoft office suites in the preparation of reports, spreadsheets, and presentations in an accessible format for various audiences.
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One (1) year of professional experience researching issues and concerns in preparation of reports and correspondence to staff, customers, public, and/or internal/external stakeholder.
Conditions of Employment
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Requires ability to pass the IDHS background check.
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Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon-Fri, 7:30am-4pm; 1 hour unpaid lunch.
Work Location: 1950 W Roosevelt Rd, Chicago, Illinois, 60608-1245
Division of Rehabilitation Services
Illinois Center for Rehabilitation and Education-Roosevelt
Education
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
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A Pension Program
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Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
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3 Paid Personal Business Days annually
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12 Paid Sick Days annually (Sick days carry over from year to year)
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10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
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Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
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13 Paid Holidays annually, 14 on even numbered years
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Flexible Work Schedules (when available dependent upon position)
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12 Weeks Paid Parental Leave
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Deferred Compensation Program - A supplemental retirement plan
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Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
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Federal Public Service Loan Forgiveness Program eligibility
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GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
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5% Salary Differential for Bilingual Positions
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Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
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donotreply@SIL-P1.ns2cloud.com
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systems@SIL-P1.ns2cloud.com
Salary : $65,076 - $92,652
