What are the responsibilities and job description for the Office Support Specialist - Building Maintenance - Facilities & Services position at illinois?
Duties & Responsibilities
- Serves as Building Maintenance & Grounds (BMG) liaison for team members, campus customers, and other stakeholders. Provides general office support as directed by the Director of Building Maintenance & Grounds or their designee.
- Assists BMG management through organization and preparation of materials for presentations, meetings and other engagements. Aids in coordination and scheduling of events. Attends meetings and takes detailed minutes or notes as requested. Establishes, manages, and revises as necessary calendars for the Director of BMG and other select members of the BMG management team.
- Maintains and updates records including, but not limited to, the following: steward list, emergency callback schedule, employee emergency call list, departmental service tags, licensing renewals, training records, departmental position descriptions, and performance evaluations. Assists with customer service, work management, and estimate paperwork as needed. Creates, maintains, and updates departmental forms and various Excel spreadsheets. Enters and maintains data in AiM (integrated work management system). Produces and distributes reports as required.
- Coordinates and processes travel arrangements, payments, and employee reimbursements for departmental personnel. Assists departmental personnel with P-Card purchases and conference/training registrations as needed. Reviews invoices related to service contracts and provides approval to pay.
- Provides hiring process and other personnel support for BMG.
- Reviews, proofs, and edits as necessary documents/records containing sensitive and confidential information prepared by the Director of Building Maintenance and other management staff.
- Assists BMG personnel with basic computer issues (e.g., email, meeting scheduling, electronic templates, etc.) and maintain records for shops as needed.
- Perform other duties as assigned.
Office Support Specialist - Psychology
illinois -
Urbana, IL
Office Support Specialist - Hybrid
illinois -
Urbana, IL
Office Support Specialist - Hybrid
University of Illinois -
Urbana, IL
