Operations Coordinator

Job Summary:

Launch your career in the fast-paced world of mechanical construction and installation! As an Operations Coordinator, you will be a vital part of our team, ensuring seamless project coordination, efficient administrative support, and smooth communication across departments. This role is ideal for recent mechanical engineering graduates who are highly organized, tech-savvy, and eager to gain hands-on experience in the construction industry.

Key Responsibilities: Project Coordination & Administration

• Enter and manage project details, contracts, proposals, and purchase orders in Microsoft Office, Microsoft Teams, and ServiceTrade.
• Quickly adapt to and master new software through self-guided learning.
• Maintain and organize digital and physical files for easy access and compliance.

Vendor & Subcontractor Management

• Assist in obtaining and tracking vendor pricing estimates.
• Support the subcontractor qualification process, ensuring proper documentation via DocuSign.

Permits & Compliance

• Prepare and submit construction permits, ensuring compliance with local regulations.
• Maintain safety documentation, including OSHA logs and reports.

Project & Equipment Tracking

• Organize and manage equipment submittals for various projects.
• Set up and track purchase orders in the materials management system.
• Maintain a real-time tracking system for equipment purchases, lead times, and deliveries.

Scheduling & Team Coordination

• Assist with project scheduling, ensuring timely completion of tasks.
• Help coordinate manpower, subcontractors, and stakeholders to maintain workflow efficiency.
• Create two-week look-ahead schedules to forecast upcoming project tasks.
• Set up and manage task lists, appointments, and deadlines for team members.

Meeting Support & Communication

• Attend project meetings, take detailed minutes, and track action items.
• Serve as a liaison between team members, vendors, subcontractors, and other stakeholders.

Change Order & Reporting Management

• Track and document project change orders, ensuring accurate records and reporting.
• Provide regular updates on project progress and operational needs.

Qualifications:

• Bachelor’s degree in Mechanical Engineering or a related field.
• Proficiency in Microsoft Office and Microsoft Teams; experience with ServiceTrade and Microsoft Project is a plus.
• Strong organizational and time-management skills with an eye for detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and work in a fast-paced environment.
• Familiarity with construction permits, safety documentation, and contracting is a plus.

What We Offer:

✅ Competitive salary and benefits package✅ Opportunities for career advancement and professional development✅ A dynamic, collaborative, and supportive work environment✅ Hands-on experience in the mechanical construction industry

Start your career in installation and construction with us—apply today and take the first step toward a rewarding future!

Job Type: Full-time

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Morning shift
• Weekends as needed

Application Question(s):

• Do you have a background in construction and contracting?

Ability to Commute:

• Bayonne, NJ 07002 (Required)

Ability to Relocate:

• Bayonne, NJ 07002: Relocate before starting work (Required)

Work Location: In person