What are the responsibilities and job description for the Secretary position at Inkspirenize?
Job Title: Secretary
Location: Jersey City, NJ
Employment Type: Full-Time
Job Summary:
We are seeking a highly organized and detail-oriented Secretary to provide administrative support and ensure the smooth operation of daily office activities. The ideal candidate will possess excellent communication skills, a proactive attitude, and the ability to manage multiple tasks efficiently.
Key Responsibilities:
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Administrative Support:
- Manage and maintain schedules, appointments, and meetings for executives or team members.
- Handle incoming calls, emails, and correspondence professionally and efficiently.
- Prepare reports, presentations, and documents as required.
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Office Management:
- Maintain organized filing systems for documents and records, both physical and digital.
- Monitor and order office supplies to ensure resources are available.
- Coordinate travel arrangements, including flights, accommodations, and itineraries.
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Meeting Coordination:
- Schedule and prepare agendas for meetings.
- Record meeting minutes and distribute them to relevant stakeholders.
- Ensure meeting rooms are prepared and equipped with necessary materials and technology.
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Communication:
- Serve as the primary point of contact for internal and external communications.
- Relay messages and information accurately and promptly.
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Support Tasks:
- Assist with data entry and other clerical tasks as needed.
- Handle confidential information with discretion.
- Collaborate with other team members to support departmental goals.
Qualifications:
- High school diploma required; associate or bachelor’s degree in Business Administration or a related field preferred.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills.
- Excellent verbal and written communication abilities.
- Attention to detail and problem-solving skills.
