Accounts Payable (AP) Specialist

Description

Key Responsibilities

• Maintain vendor records including W-9s and remittance information.
• Receive and enter a large volume of vendor invoices and credit memos in a timely manner.
• Receive and verify expense reports; reconcile expense and other financial reports with account balances and other office records.
• Work with company personnel to ensure expenditures are authorized and properly documented.
• Print and mail payments to vendors.
• Document American Express charges from Concur.
• Reconcile vendor statements and work with vendors to resolve discrepancies.
• Assist with month-end close tasks.
• Assist with preparing IRS Form 1099s for all eligible vendors.
• Reconcile and import daily revenue into the accounting system for each veterinary practice.
• Ensure compliance with established policies and procedures.
• Support year-end audit documentation as required.

Skills, Knowledge, Abilities, and Expertise

• Accounting education or an equivalent combination of training and relevant work experience.
• Minimum of two years of experience in Accounts Payable (AP).
• Must be reliable and punctual.
• Excellent organizational skills and attention to detail.
• Strong communication, time management, and prioritization skills.
• Proficient in MS Office applications, such as Outlook, Excel, and Word.
• Experience working with ERP systems. Sage Intacct is preferred, not required.
• Experience working with and coding for multiple business locations.
• Experience importing Excel data files into the ERP system.
• Ability to maintain confidential and meticulous records.
• Ability to work cooperatively and collaboratively with colleagues.

Benefits

• Paid time off
• Health, dental, vision, and life insurance
• Hybrid work schedule
• Employee discounts
• Paid parental leave
• Professional development programs
• 401k with company match

About Innovetive Petcare