What are the responsibilities and job description for the Administrative Assistant and Receptionist position at Insurance Planning, Inc.?
Opportunity for a Professional Administrative Assistant who can handle routine and advanced duties for the Agency and other professionals.
Ability to work with others to handle all receptionist responsibilities and assist with the Administrative needs of the agency. Answer incoming calls, greet visitors, and direct callers to appropriate personnel. Manages voice mail messages, emails, fax transmission systems, directing messages and materials to the appropriate personal. Compiles and maintains records of business transactions and office activities of establishment; maintains equipment and supplies, and appearance of the receptionists and related areas.
Desired skills, abilities and characteristics include ability to maintain confidentiality of information; effectivity communicate through oral and written means; ability to perform several tasks concurrently with ease. Ability to demonstrate confidence and good judgement when interacting with others. Experience and proficiency with Microsoft Office Programs is required. You need to be detail orientated as well. Ability and desire to advance within the agency.
Summary
As an Administrative Assistant and Receptionist, you will be essential in ensuring smooth office operations and providing outstanding customer service. Reporting to the Office Manager, you will utilize your core skills in Microsoft Office, clerical tasks, and phone etiquette to manage front desk duties and assist with administrative functions. Your premium skills in office management will enhance efficiency, while your relevant skills in data entry, calendar management, and customer support will contribute to a well-organized and welcoming environment. Join our Agency and help us maintain a high standard of professionalism and service.
Job Type: Full-time
Pay: $14.00 - $17.75 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Tuition reimbursement
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- Associate (Preferred)
Experience:
- Customer service: 4 years (Preferred)
Ability to Relocate:
- Hays, KS: Relocate before starting work (Required)
Work Location: In person
Salary : $14 - $18