What are the responsibilities and job description for the Administrative Assistant position at Interstates?
We are seeking a highly organized and detail-oriented Administrative Assistant to join our Sioux Center Manufacturing team. The successful candidate will play a crucial role in supporting daily operations with our Manufacturing Teams and ensuring the smooth functioning of the office. If you are a proactive individual with excellent communication skills, love solving problems, enjoy supporting a high-energy team and have the ability to handle multiple tasks efficiently... you will love this opportunity!
About us
At Interstates, we've been solving complex electrical and automation challenges for over sixty years. What began as a small electric company has grown into a dynamic organization with over 1,000 employees and multiple locations throughout the Midwest. We pride ourselves on our family-like culture, where each team member is valued and supported. Our collaborative environment is built on trust, integrity, and mutual respect.
- General Administrative Support:
- Provide administrative support to ensure efficient office operations.
- Answer and direct phone calls, emails, and other forms of communication.
- Assist in the preparation of reports, presentations, and other documents.
- Calendar Management:
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain and update executive calendars to ensure timely and organized daily activities.
- Data Entry and Record Keeping:
- Input and manage data accurately in various systems.
- Maintain organized records and files for easy retrieval.
- Assist in taking meeting notes, assigning action items, and posting notes in appropriate places.
- Office Organization:
- Order and maintain office supplies.
- Ensure the office is well-organized and presentable.
- Communication Liaison:
- Act as a liaison between departments, clients, and external partners
- Draft and edit correspondence, reports, and other documents.
Education and/or Experience:
- High School Diploma or equivalent
- 3 years of relevant experience preferred,
- Or equivalent combination of education and related experience/training
Preferred Skills:
- A high level of detail accuracy with the ability to prioritize and manage tasks
- Adaptability/flexibility
- Effective in all aspects of communication
- Proactive approach to solving problems
- Strong MS Office skills, especially Excel, OneNote and Outlook
- Ability to handle sensitive and confidential information with discretion.
- High attention to detail and accuracy.
- Ability to work independently and collaboratively in a team environment.
Travel: Travel will be minimal for this position under 5% per year. This position is located in our Sioux Center office and is 40-45 hours per week.
Interstates is an Equal Opportunity/AA Employer and provides a drug-free work environment.
Benefits
- 401(k) Plan: Secure your financial future.
- Comprehensive Insurance: Health, dental, and vision plans to meet your needs.
- Paid Vacation: Time to relax and recharge.
- Performance Bonuses: Rewards for your hard work, just in time for the holidays.
- Career Development: Established paths and career coaches focused on your success.
Salary : $21 - $26
