What are the responsibilities and job description for the Part Time- On Call Legal Receptionist position at IST Management Services?
Overview
IST Management is seeking a Part Time On Call Legal Receptionist to join the Fort Lauderdale team today! The Legal Receptionist will be responsible for providing daily Corporate reception/front desk, hospitality, and other administrative support services on-site in a professional environment. Ideal candidates will have prior experience in reception services, possess an excellent customer service mindset, display clear communication abilities, are willing to train, and are ready to grow in their professional office services career! Prior experience in a legal setting is a plus.
IST Management Services is the fastest-growing, national, facilities management company in the industry. IST Management is a BPO Company (Business Process Outsourcing) specializing in providing solutions for the management of physical and digital information through Facilities Management, eDiscovery, and Electronic Document Management services.
The Opportunity: IST is looking for friendly, service-oriented, customer focused people with a passion for excellence. We offer professional training, skill enhancement and opportunities to advance toward supervisor, assistant manager and site manager positions.
Hourly Compensation: $18.00-$18.00 USD
Schedule: This is an on call position, specifically aimed to help cover for receptionist who may be out of the office. The hours will be approximately 8:00AM-6:00PM (can vary based on site), and flexibility in daily work schedule for potential overtime hours required. Excellent opportunity if you have open availability and are looking to make a little extra money!
Responsibilities
The Legal Receptionist will be responsible for providing daily Front Desk/Reception services and other office services support in a professional law firm setting, to include:
- Greeting, welcoming and directing visitors appropriately; Maintain a safe and clean reception area by complying with procedures, rules and policies.
- Operate a telecommunication system by following instructions for office phone operation; Use Microsoft Office Word, Excel, and Powerpoint tools to create documents
- Copy, scan and fax according to instructions and procedures; Sort and distribute incoming mail to client employees in a corporate setting.
- Demonstrate strong communication, organizational, and customer service skills; Follow policies and confidentiality dictations to safeguard data and information.
- Prepare and setup conference rooms for meetings; Order meals and work with catering vendors to cater office events; Sort and file documents electronically
- Other tasks as assigned to support client and site needs
Qualifications
The Law Firm-Receptionist will possess excellent communication abilities (verbal and written), have prior front desk or reception experience (preferred), are willing to train, and are self-motivated; additional qualifications include:
- High school diploma or equivalent (GED); Authorization to work in the US, willingness to submit to required pre-employment drug screen
- Professional appearance and demeanor; Keyboarding and windows environment PC skills
- Prior customer service/retail/hospitality experience preferred
- Excellent communication skills both verbal and written
- Ability to effectively work individually or in a team environment; Competency in performing multiple functional tasks
- Ability to meet employer's attendance policy; A valid driver’s license and reliable transportation to and from work
- Willingness to cross-train for other job functions; Ability to lift up to 55 lbs.
IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team. Contact information here: https://www.istmanagement.com/talent-acquisition-team
Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Salary : $18
