What are the responsibilities and job description for the Procurement Specialist position at Ivory Systems?
Job Title: Sourcing & Procurement Manager
Job Description:
Overview: This position will report to the Regional Procurement lead within the Global Procurement organization and will maintain strong alignment to the manufacturing network strategy and initiatives. This role will work directly with manager level and above cross-functional stakeholders including manufacturing, material sciences, supply chain, category leads and quality to execute procurement related activities.
This role will collaborate with a team of professional employees and is expected to bring new and innovative ideas and problem-solving skills while focusing on day-to-day and long-term goals and objectives.
This business-critical role will support on site manufacturing operational continuity and requires a strong ability to manage multiple, shifting priorities daily with minimal guidance. The role requires strong attention to detail and excellent communication skills. There will be a focus on solving complex issues with a broad perspective - presenting data, conclusions, and best practices in multiple forums at site and network levels.
This position is required to be on site Tuesday, Wednesday and Thursday during normal business hours.
Key Responsibilities:
- Compliance and Safety:
Adhere to Security guidelines, EHS regulations and training requirements.
- Data, Management, Analysis and Reporting:
Analyze procurement and finance data to find trends and improvement areas.
Prepare reports on procurement activities and supplier performance.
Utilize procurement software to streamline processes.
Maintain accurate data in applicable ERP systems.
Participate in the annual budget process, providing accurate cost analysis.
- Supplier Performance, Relationships and Metrics:
Partner with category teams to evaluate, select, and manage suppliers for materials, equipment, and services.
Engage with appropriate teams for quality issues, returns, complaints and supplier performance issues.
Manage local suppliers and integrate local perspectives into global initiatives.
Collaborate with Supply Chain, Manufacturing, Engineering, and Quality teams to align requirements and mitigate risks.
Build and maintain reliable supplier relationships to ensure consistent supply and high-quality standards.
- Collaboration and Communication:
Ensure effective communication with internal and external stakeholders to ensure alignment and transparency.
Work closely with R&D, quality, and operations teams to understand their requirements and provide procurement support.
Act as a liaison between the facility and the central procurement function, if applicable.
- Sourcing and Procurement Operations:
Collect documentation, request quotations, and negotiate terms.
Review suppliers in RFP processes and participate in standardizing materials and services to drive cost savings and efficiency.
Partner with category teams to identify, evaluate, and select suppliers to meet the facility's needs for materials, equipment, and services.
Ensure compliance with company policies, procedures, and regulatory requirements in all procurement activities.
Negotiate favorable terms and conditions with suppliers to achieve cost savings and value for money.
Identify opportunities for cost reduction and process improvement within the procurement function.
Track and report on expenditures and budget adherence.
- Qualifications:
Education: Bachelor’s Degree in Supply Chain Management, Engineering, Business Administration, or a related field.
Experience: Intermediate level with 4-7 years of experience in any of the following areas: sourcing, procurement, supply chain.
- Skills:
Strong analytical and problem-solving skills.
Excellent negotiation and communication abilities.
High attention to detail and ability to manage multiple tasks simultaneously.
- Personal Attributes:
Proactive and results-oriented mindset.
Ability to work independently and as part of a team.
Strong organizational and time management skills.
Commitment to continuous improvement and professional development.
Willing to proactively assume responsibilities beyond the job description.
