Human Resources Assistant

Department

Human Resources

Anticipated Start Date

April 21, 2025

Annual Salary

$32,000.00 - $35,692.80 commensurate with experience

Normal Work Schedule

Monday - Friday, 8:00 a.m. - 4:30 p.m.

Job Summary

The Human Resource Assistant facilitates daily administration of the University's personnel records systems and Employment processes; ensures all personnel records meet the guidelines for traceable, verifiable and completeness; ensures the accurate and effective maintenance of HRIS including: personnel status updates, rehires and new hires; ensuring employee data is correctly entered; and is responsible for ensuring the accurate and timely completion and processing of all new hire paperwork and record changes. This position works collaboratively with all HR and Payroll team members.

Duties and Responsibilities

• Oversees the scanning all personnel records documents into the electronic imaging system, ensuring proper indexing.
• Responsible for overseeing and training Student Employees working at the Front Desk, including work assignments.
• Establishes and maintains procedures to ensure all personnel records are adequately controlled including accuracy and receipt of new hire documents as they are submitted.
• Assists with records retention schedules, policies, procedures and manuals for records management, records imaging.
• Maintains communication with employees and supervisors related to incomplete Contracts and new hire paperwork.
• Maintains clear and ongoing communication with the Payroll Office to ensure timely and accurate processing of personnel changes for payroll processing.
• Responsible for entering and maintaining staff and full-time faculty information in Banner/Ellucian; ensuring the accurate input of employee information, examples: status changes, and personnel data changes.
• Responsible for maintaining all personnel records and files including administering the termination audit process.
• Responsible for cultivating and maintaining professional relationships and networking with other employees and departments.
• Assists in the collection of records information for reports and statistical research.
• Audits personnel records as scheduled, ensuring completeness and accuracy, and manages all processes for records retention and security.
• Provides assistance in facilitating the pre-employment processes including the screening of new hires via E-Verify Process and Alabama Department of Labor (ALDOL).
• Provides support to other HR team members as needed.
• Oversees front desk operations including greeting visitors, answering the phone and responding to emails promptly.
• Responsible for assisting the Director with department budgeting including purchase orders, ordering supplies and submitting invoices to Accounts Payable.
• Performs other duties as assigned by the Director.
  
  

Required Minimum Qualifications

• High school diploma or equivalent,
• Four (4) years full-time experience in the human resources field
  
  

OR

• Associate's degree
• Minimum of two (2) years full-time clerical work experience in an office setting
  
  

Preferred Qualifications

• Bachelor's degree in business, Human Resources or related field of study
• Personnel file management experience
• Employee hiring/onboarding experience
  
  

Required Documents

• Cover Letter
• Resume
  
  

Employee Benefits

Benefits

JSU strives to provide great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. Benefits include:

• Retirement Plans
• Alabama Teacher's Retirement System (TRS)
• RSA-1 Deferred Compensation
• 403-B Retirement Annuity (TIAA)
• Health Insurance
• Medical (PEEHIP)
• Optional plans: vision, dental, flexible spending plan, dependent care, cancer and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance
  
  

For Additional Information Regarding Benefits, Please Visit Our Website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://clerycenter.org/policy-resources/the-clery-act/ the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: http://jsu.edu/police/docs/CleryAnnualReport.pdf

Equal Employment Opportunity: JSU is an Equal Employment, Equal Opportunity, and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.