Executive Assistant

Employment Opportunity - Executive Assistant - Full Time, Exempt

Responsibilities:

• Completes a broad variety of administrative tasks that facilitate the Executive Director’s ability to effectively lead the organization, including, but not limited to; assisting with special projects, develop, prepare and distribute agendas/packets for Board of Health and Committee meetings, publish and post agendas and notices pursuant to the Illinois Open Meetings act, timely and properly records, transcribes, reviews and retains the minutes (regular session and executive session as needed) for Board of Health and committee meetings.
• Serves as a Freedom of Information Act (FOIA)Officer for the Kendall County Health Department and ensures the Department’s compliance with the Illinois Freedom of Information Act
• Serves as Public Information Officer (PIO), manages Health Department website, manages Health Department social media and creates/distributes Health Department quarterly newsletter.
• Timely prepare Annual Report and distribute to staff and the public per state statute.

Schedule:

• Onsite Monday through Friday from 8:30 am – 4:30 pm.
• Position requires some evenings and weekends, as directed, to meet responsibilities of position.

Benefits:

• Base Salary - $55,000 per year
• 13 Paid Holidays per year.
• Paid Vacation Time – accrued each month, available for use immediately, increases incrementally with years of service.
• Paid Sick Time – 6 hours accrued each month, available for use immediately, unlimited carryover each year.
• Paid Personal Time – 40 hours annually.
• Group Health Insurance – Blue Cross/Blue Shield, HMO and PPO options available for employee and family members; HSA and FSA options.
• Dental and Vision Insurance – Available for employee and family members.
• Illinois Municipal Retirement Fund (IMRF) Pension Plan with voluntary additional contributions.
• Employer sponsored Life Insurance – employee only coverage.
• Employee sponsored Life Insurance – available for employee and family members.
• AFLAC benefit options. Legal Shield & Identity Theft Shield benefit options.
• Personal development encouraged and time off for trainings provided.

Qualifications/Skills:

• Advanced Knowledge of Microsoft Office Suite Word and Outlook, Basic knowledge of Excel/PowerPoint.
• Excellent verbal and written communications skills. Outstanding organizational and time management skills.
• Handles sensitive information with integrity and complete confidentiality.
• Exercises professionalism when interfacing with leadership, staff, clients, and vendors.
• Takes initiative and works well independently while using discretion. Strong attention to detail.

Education, Experience, and Licensing Requirements:

• Associate or bachelor’s degree in a related field from an accredited university required.
• Two (2) years of public health experience at a Health Department. Board experience preferred.
• Must have valid Illinois driver’s license and the ability to pass background check.

Visit www.kendallhealth.org to learn more about working at the Kendall County Health Department, an Equal Opportunity Employer.

Job Type: Full-time

Pay: $55,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• This position responds to inquiries under the Freedom of Information Act (FOIA). Please explain your experience as it relates to FOIA requests.
• Describe your experience as it relates to website management, creating content for social media postings, or creation of employer newsletters.

Education:

• Associate (Required)

Experience:

• health department: 2 years (Preferred)
• office/administrative: 2 years (Required)

Work Location: In person

Salary : $55,000