Accounting Administrative Assistant

Duties and Responsibilities:

• Manage workflow, ensuring that deadlines are met and work is completed correctly.
• Anticipate managerial needs to improve productivity.
• Assist in preparation of client invoices.
• Assist Accounting Administrator.
• Monitor and follow up on outstanding Accounts Receivable every two weeks.

• Reconcile all bank accounts and resolve all issues monthly.

• Generate memos, emails and reports when appropriate.
• Answer incoming calls and assume other receptionist duties when needed.
• Inform management and compile reports/summaries on activity areas.
• Resolve outstanding administrative issues in a timely manner.
• Implement and monitor programs as directed by management and see the programs through to completion.
• Develop and manage daily paperwork.
• Ensure efficient client services and provide support to staff.

• Assist in training staff members and new hires.

Requirements:

• Associate's degree in related field; Bachelor's prefered.
• Administrative experience is prefered
• Hands-on experience with spreadsheets.
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
• Superior organization skills and dedication to completing projects in a timely manner.

Job Type: Full-time

Pay: $20.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $20