Assistant Event Coordinator

Job Description:

Assistant Event Coordinator

Position Overview:
We are seeking a highly organized and enthusiastic Assistant Event Coordinator to support the planning, execution, and management of events. The ideal candidate will assist in all aspects of event coordination, ensuring smooth logistics, communication, and follow-through to deliver memorable and seamless experiences.

Key Responsibilities:

• Event Planning & Coordination:

  • Assist in the development of event concepts, timelines, and schedules.

  • Coordinate with vendors, suppliers, and venues to secure contracts, services, and materials.

  • Support the creation of detailed event plans, including layouts, itineraries, and checklists.

• Logistics & Operations:

  • Manage event supplies, equipment, and inventory.

  • Organize transportation, accommodations, and on-site logistics as needed.

  • Ensure compliance with health, safety, and legal regulations.

• Communication & Collaboration:

  • Serve as a point of contact for clients, stakeholders, and vendors.

  • Coordinate team meetings and provide updates on event progress.

  • Handle guest lists, RSVPs, and on-site guest management.

• Marketing & Promotion:

  • Assist with the creation and distribution of promotional materials.

  • Manage event-related social media and email communications.

• 
  Excellent organizational and multitasking skills.

• Strong communication and interpersonal abilities.

• Proficiency in event management software and Microsoft Office Suite.

• Ability to work flexible hours, including evenings and weekends.

• Problem-solving mindset with attention to detail and a proactive approach.