What are the responsibilities and job description for the Administrative Assistant (Bilingual) position at LAW OFFICE OF THEODORE MALONEY?
Job Summary
We are a five-attorney law firm looking for an additional administrative assistant to join our team. Our practice areas are immigration, criminal defense, family (uncontested divorce and custody), and personal injury. This position will handle administrative duties for criminal and immigration matters. We need someone who is fully bilingual in both English and Spanish, including reading, writing, and speaking.
Duties
● Meet with clients to review and sign retainer contracts, applications, petitions, and other documents
● Meet with clients to process payments
● Review criminal matters with attorneys and prepare documents to obtain discovery
● Prepare correspondence and other items
● Prepare work permit and other applications for immigration clients
● Maintain follow-up contact with clients
● Create, organize, and maintain files (hard copy and Clio [CRM])
● File documents in courthouses in the greater Charlotte area (Mecklenburg, Gaston, and Union counties)
● Retrieve files from off-site storage
● Copy files upon client request
● Perform other administrative duties as assigned
● Provide reception backup as needed
Requirements
● BILINGUAL in Spanish and English – ability to speak, read, and write
● Valid Driver’s License and reliable transportation
● Work effectively with diverse personalities
● Effective communication skills – verbal and written
● Ability to deal with high case volumes
● Ability to multitask with high efficiency
● Work effectively in a fast-paced environment
● Maintain calm under pressure
● Excellent organizational skills
● Attention to detail
● Excellent time management skills with a proven ability to meet deadlines
● Strong analytical and problem-solving skills
● Professional and courteous
● Team player - works well with others while also able to work independently
● Prior legal administrative assistant experience a plus
● Prior experience with Clio a plus
If you are a proactive individual who thrives in a fast-paced environment and is eager to contribute to our team's success while learning and growing, we encourage you to apply for this exciting opportunity as an Administrative Assistant.
Job Type: Full-time
Pay: $37,440.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Legal administrative: 1 year (Preferred)
- Microsoft Office: 1 year (Preferred)
Language:
- Spanish (Required)
License/Certification:
- Driver's License (Required)
Ability to Commute:
- Charlotte, NC 28212 (Required)
Ability to Relocate:
- Charlotte, NC 28212: Relocate before starting work (Required)
Work Location: In person
Salary : $37,440