Executive Assistant

BTJ Insurance, an affiliate of Leavitt Group, in Nashville, TN is looking to add new talent to their growing team.

SUMMARY

The Executive Assistant provides support to all account manager’s, sales staff, and customers. Performs a wide range of administrative and office support activities in a dependable, consistent and timely manner for the department.

Essential Duties and Responsibilities:

• Oversee daily office operations and procedures
• Manage accounting tasks
• Handle incoming and outgoing mail
• Coordinate insurance-related tasks and documentation
• Maintain office supplies and equipment
• Assist with administrative support
• Other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have a valid, in force driver’s license with a MVR acceptable to the agency. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Education: High school diploma or general education degree (GED)

Experience: N/A

SOFT SKILLS

Should have demonstrated effective verbal and written communication. Excellent customer service and communication skills as well as time management and ability to prioritize.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Must be able to read, write and verbally communicate using the English Language. Must be able to communicate information and respond to questions (verbally and in written form) effectively with company personnel and other agency staff.

MATHEMATICAL SKILLS

Be able to perform basic math calculations such as addition, subtraction, multiplication, and division in all units of measure, using whole numbers, common fractions, and decimals. Compute rate, ratio, and percent.

COMPUER SKILLS

Knowledge and use of Microsoft Word and Excel.

RASONING ABILITY

Have the ability to deal with problems involving several concrete variables in standardized situations. Ability to apply common sense understanding, interpret and carry out instructions furnished in written or oral form to insurance and general office situations. Must be able to work with minimal supervision.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This position is a fast-paced multiple tasking environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EMPLOYER’S RIGHTS

This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based upon your performance of the tasks and functions listed in this job description. The employer has the right to revise this job description at any time period the job description is out of contract for employment, and either you or the employer may terminate employment at any time, for any reason.

Note: The statements herein are intended to describe the general nature and level of work performed by employees, but are not a complete list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

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