What are the responsibilities and job description for the Associate Director of Facilities position at LEFRAK ORGANIZATION?
POSITION SUMMARY
The Associate Director of Facilities oversees the preventative maintenance program as well as residential project management for the Newport residential campus. This oversight focuses on successful property outcomes in the areas of project completion, cost tracking, progress reporting, work quality and tenant satisfaction.
This position requires the ability to:
- Manage a preventative maintenance program across a multi-building campus.
- Demonstrate a deep knowledge of multifamily residential project management and maintenance.
- Assist in the development of new processes and reporting, including providing progress reports and updates to upper management.
- Interpret and understand MEP drawings, mechanical equipment specifications and any related professional or engineering documents.
- Conduct evaluation and feedback on the value of the contractor’s work that is received, and develop a working list of appropriate architects, engineers, consultants and other professionals for the various project and property needs.
- Develop direct reports’ skills through professional and mentoring activities.
- Solve problems and define regional operating procedures.
- Report to Residential Leadership any needs, concerns, or issues with the team or buildings.
RESPONSIBILITIES
Category | Description |
Preventative Maintenance | Manages campus-wide preventative maintenance program.
Maintain accurate reporting of the age and condition of all critical building systems. Coordinate meetings and site visits with service providers, vendors and professionals to confirm preventative maintenance program and regularly scheduled service visits are being completed. Track maintenance issues and escalate as needed in order to ensure the preservation of critical building components, while also looking for new technologies to increase efficiency and lower operating costs.
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Project Management | Manage major Capex initiatives. Assist with project bidding and vendor vetting. Report on project progress and escalate variances to budget in a timely manner.
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Energy Projects | Oversee special utility and energy projects including water, electric and gas or oil consumption (ex. EV charging stations, rooftop solar system installations, ice rink chiller operation etc.).
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Building Façade & Waterproofing | Manage and oversee the campus-wide building Façade and waterproofing program. Work closely with architects and engineers on the ongoing maintenance of the building envelopes and structures.
Ensure compliance with the Jersey City required construction mandates and ordinances, such as the 5-year façade and 10-year structural inspection programs, as well as the required job filing processes required by local authorities. |
Garage Maintenance | Manage and oversee the campus-wide garage maintenance and capex program.
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Vertical Transportation | Oversee all vertical transportation work, including full elevator modernizations, equipment room HVAC, and NJ compliance/code upgrades. Ensure prompt compliance with any violations.
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Fire & Life Safety | Oversee all aspects of the property wide Fire and Life Safety systems program, including testing and compliance for all emergency generator, fire alarm and emergency fire pump systems.
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Training & Development | Develop and implement comprehensive training programs for building staff, ensuring adherence to industry best practices, safety protocols, and company standards. An effective training and development program, is essential to ensuring that the building team is knowledgeable, skilled, and equipped to maintain the property effectively.
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New Construction
| Assist with new building construction projects, specifically work with construction team on MEP equipment commissioning, staff training and gathering of all close-out documents. Ensure the overall turnover process to residential property management is effectively communicated, and that new building systems can be properly maintained and serviced for the long term.
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Requisitioning | Perform important administrative functions, which may include creating purchase order requisitions, updating project schedules, scheduling contractors and vendors, confirming and approving job progress payments, and coordinating efforts of various job disciplines.
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QUALIFICATIONS / EXPERIENCE
- Bachelor’s Degree (engineering/construction management) or equivalent experience
- The following skills and/or experience are a plus:
- Excellent oral and written communication skills.
- Experience in a demanding environment with ability to work independently or in a team environment, excellent relationship skills to work in a matrixed environment.
- Previous market rate Property Management experience.
- Ability to adjust to changing priorities.
- Yardi Voyager.
- Microsoft Office Applications.
- An understanding of various types of building mechanical systems and ability to interpret construction documents and building plans.
