Executive Secretary, Development and Alumni Relations

Lehigh University, a prestigious institution renowned for its academic excellence and vibrant community, seeks an exceptional individual for the role of Executive Secretary in the Development and Alumni Relations department.

As the Executive Secretary, you will play a pivotal role in providing comprehensive administrative support to the Vice President of Development and Alumni Relations. This dynamic and challenging position demands a proactive approach, exceptional organizational skills, and a commitment to delivering outstanding customer service. The Lehigh community takes seriously our commitment to antiracism and The Principles of our Equitable Community.

Position Number: S77600

This position is a Grade: 8 - 37.5 with an approximate salary range of $43,290-$51,960 and is subject to change based on experience, skills and qualifications.

Key Responsibilities:

• Handle a wide variety of projects in support of both the VP and Executive Director of VP Operations. Projects could range from relatively short follow up initiatives stemming from meetings to multi-layered and relatively long live projects involving operational planning and execution.
• Serve as an ambassador for the Vice President’s office
• The Executive Secretary will manage communications from other areas of the department as well as outside the department
• Prepare letters, a portion or all of which may be composed by the Executive Secretary.
• Develop and prepare presentations to the Board of Trustees and internal and external audiences
• Prepare the VP for meetings including preparing agenda and other related materials and taking minutes as requested
• Serve as a gatekeeper for the office of the vice president by screening calls and visitors (internal and external), prioritizing urgent matters and directing inquiries appropriately
• Understand the university organization and all of the members of the senior leadership team to be able to support the VP
• Maintain the Vice President's calendar, including scheduling, rescheduling and prioritizing as needed
• Manage communications between prospects, gift officers, and the president’s office with regard to VP travel and scheduling
• Assist in communication and scheduling of three annual meetings of the committee
  
  

Qualifications:

• High school diploma or the equivalent combination of education and experience; Associates Degree preferred
• Three to five years of related work experience
• Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills, with a professional and courteous demeanor.
• Proficiency in Microsoft Office Suite and familiarity with project management tools.
• Ability to work independently and as part of a team in a fast-paced, dynamic environment.
  
  

Lehigh University offers a dynamic and inclusive work environment that values diversity, fosters personal and professional growth, and provides competitive benefits and opportunities for advancement. As an institution committed to excellence, we offer a comprehensive benefits package, including generous paid time off, tuition remission, and a retirement plan with employer contributions.

If you are a highly motivated individual with exceptional organizational and communication skills, we invite you to apply for this exciting opportunity. Become part of the Lehigh University family and contribute to our mission of excellence in education and community engagement. Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist .

The duties of this position may allow the employee to work partially remote as deemed appropriate by their supervisor.

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position.

Only complete applications will be considered therefore please complete the application in its entirety. Once the posting is removed from the website applications may no longer be allowed to be completed.