Admin Assistant

Position Title: Administrative Assistant

Location: San Jose, CA

Company: Construction Architecture

Job Description: leading construction and architecture firm dedicated to delivering innovative and sustainable solutions to our clients.

Key Responsibilities:

• Greet visitors, answer phone calls, and respond to inquiries in a professional and courteous manner.
• Maintain office supplies inventory by checking stock, anticipating needs, placing orders, and verifying receipt.
• Coordinate mail distribution, shipping, and receiving activities.
• Assist with document preparation, formatting, and editing using Microsoft Office Suite (Word, Excel, PowerPoint).
• Organize and maintain electronic and physical filing systems for project documents, correspondence, and other records.
• Assist with scanning, copying, and filing documents as needed.
• Schedule meetings, appointments, and conference calls for team members, ensuring efficient use of time and resources.
• Coordinate travel arrangements, including booking flights, hotels, and transportation as required.
• Assist with meeting and event coordination, including room reservations, catering arrangements, and equipment setup.
• Provide administrative support to project managers and teams, including assisting with project documentation, tracking project expenses, and maintaining project schedules.
• Assist with the preparation and distribution of project-related reports, presentations, and proposals.
• Collaborate with team members to ensure timely completion of project deliverables.
• Assist with special projects and initiatives as assigned by management.
• Maintain confidentiality of sensitive information and exercise discretion in handling confidential materials.
• Perform other administrative tasks and duties as needed to support the office and team members.
  
  

Qualifications:

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Proven experience as an administrative assistant or office assistant.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills, with the ability to prioritize tasks and multitask effectively.
• Strong attention to detail and accuracy in all work activities.
• Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
• Ability to work independently with minimal supervision and as part of a team.
• Previous experience in the construction or architecture industry is a plus.
  
  

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Pay Details: $23.00 to $26.00 per hour

Search managed by: Savannah Mckillip

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.

Salary : $23 - $26