Administrative Assistant/Project Coordinator

Job Summary:

• The office project assistant role at BGM Supply will facilitate the daily workflow of project procurement and management when it comes to our WBE (women business enterprise) contracts. Job responsibilities include the overall management and organization of all project related files as well as following up with customer service-related customer requests. Clerical typing up of quotes, sales orders, & purchase orders are a daily task performed in this role. This role will also be involved with marketing and sales development. Hours are full-time, Monday through Friday, 7:30 to 4.

Duties & Responsibilities:

• Typing up quotes, orders, purchase orders, etc
• Manage project workflow. From the bidding process, to buyout and award, to project coordination, to invoicing and customer payments
• Maintain project job files in our computer system
• Monitor and follow up with customer requests via email and phone
• Assist in procuring WBE business; actively looking for potential jobs and potential contacts for outside sales to target
• Digital marketing platform
• Miscellaneous tasks that Mary needs assistance completing (ie outside sales errands, administrative tasks, etc)

Required Skills & Abilities:

• Knowledge of Microsoft products and the ability to maintain outlook email
• Knowledge of office practices and workflows
• Must have the ability to manage files in a computer system (navigate, scan & attach, document manipulation, etc)
• Must have the ability to work in a fast-paced environment & be a quick learner
• Must have attention for detail and problem-solving skills
• Must have organization and time management skills.
• Must have excellent communication skills, both verbal and written
• Must have the ability to deal with multiple personality types and represent BGM professionally
• Must have the ability to work at a desk in an office & computer setting a majority of the day
• The ability to travel as needed (job meetings, forums, etc) is preferred

Education & Experience:

• 5 years of experience in a business and/or clerical setting preferred

Salary will be negotiated. Hours are generally M-F 7:30am - 4:00pm.

Job Type: Full-time

Pay: $41,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Salary : $41,000 - $45,000