Payroll Technician (Confidential)

SUMMARY:

Under general supervision, the Payroll Technician prepares, maintains and verifies all payroll and employee benefit records and supporting documentation. This job class is responsible for independent judgments and solving problems/questions as they relate to the District’s payroll/compensation policies and accompanying accounting procedures.

EDUCATION AND EXPERIENCE:

• Education and/or experience equivalent to at least two years of college.
• Computer payroll experience desirable.

CERTIFICATES, LICENSES REGISTRATIONS:

• Possess a valid California Class C driver’s license.
• May be required to obtain job-related certificates after appointment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Analyzes a variety of payroll related information, i.e., time sheets, withholding information, health and welfare benefit deductions, direct deposit etc., for the purpose of updating information, authorizing the timely payment and/or complying with established payroll practices.
• Responds to inquiries regarding payroll, benefit and health and welfare procedures for the purpose of providing necessary information for making decisions, assisting employees, taking appropriate actions and/or complying with established fiscal guidelines.
• Distributes payroll and other documents, i.e., new employee and open enrollment packets, new/change forms, flyers, identification cards, etc.
• Reads, interprets and implements provisions of the bargaining unit contracts related to compensation, vacation and leaves.
• Acts as information source for district employees and benefits vendors regarding payroll and benefits questions.
• Processes payroll changes based on administrative personnel actions such as amendments, increments, longevity or terminations.
• Prepares salary data forms for each employee.
• Participates in meetings, in-service training, workshops, etc., for the purpose of conveying and/or gathering information required to perform job functions.
• Computes leave entitlements, post absences and maintains leave/vacation records.
• Balances and reconciles monthly payroll reports pertaining to benefits and other deductions.
• Audits and verifies monthly, quarterly and annual computer runs pertaining to payroll and makes necessary corrections.
• Prepares and process a variety of voluntary and involuntary payroll deductions, including liens, taxes, supplemental insurance, 403b and 457 contributions and annuities.
• Assist auditors for the purpose of providing supporting documentation and/or information on internal processes that is require for audit.
• Ensure compliance with the Internal Revenue Service, Franchise Tax board, Workers Compensation, CalPERS, CalSTRS, Education Code and Labor Law regulation regarding payroll issues.
• Make health and welfare benefit payments to vendors while ensuring appropriate contributions are collected from the employee and employer accounts.
• Assists with the updating and maintenance of the position control system.
• Collects premiums and maintains retiree health and welfare insurances.
• Reviews notices of employment and verifies assignments, salary/hourly pay rate and administrative authorization to place employees on payroll.
• Performs work on office machines including desktop and laptop PC, printers, scanners and related equipment.
• Maintain effective and professional working relationships with district staff and the public.
• The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.

KNOWLEDGE AND ABILITIES:

• School district Payroll Department experience, preferably using the Escape system.

Three years of increasingly responsible clerical/accounting experience, preferably in a school district.

• Accounting and financial record keeping principles and practices, especially as they pertain to governmental and school district accounting;
• Current computer hardware and software applications;
• Interpersonal skills using tact, patience, and courtesy.

Job Types: Full-time, Contract

Pay: $27.42 - $35.01 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Experience:

• Employment & labor law: 1 year (Required)

License/Certification:

• Non-CDL Class C (Required)

Ability to Commute:

• Loomis, CA 95650 (Preferred)

Ability to Relocate:

• Loomis, CA 95650: Relocate before starting work (Required)

Work Location: In person

Salary : $27 - $35