Human Resources Specialist

This role is 100% remote with no face-to-face contact with patients. We have a remote first environment and are proud to have team members located nationally.

Lumata Health, Inc. is a forward-thinking healthcare company dedicated to improving patient outcomes and providing exceptional healthcare services. We are seeking a dynamic and detail-oriented HR Specialist to join our remote team and contribute to our mission by supporting the full spectrum of human resources functions with a primary focus on talent acquisition and recruitment strategies.

Summary

Talent Acquisition will play a pivotal role in recruiting top talent, managing the recruitment pipeline, and ensuring seamless onboarding and offboarding processes. The ideal candidate will also manage critical HR systems, ensure compliance throughout the recruitment process, and provide support for various HR requests while serving as a backup for benefit management responsibilities.

Essential Functions

• Develop and implement proactive recruitment strategies to attract, identify, and hire top talent for Lumata Health, Inc.
• Manage the full-cycle recruitment process, including sourcing, job postings, resume screening, conducting interviews, candidate tracking, scheduling interviews, extending offers and coordinating hiring decisions with management.
• Oversee the onboarding and offboarding processes to ensure a positive experience for new hires and departing employees.
• Collaborate with hiring managers to understand their hiring needs and provide guidance on recruitment best practices and determine hiring needs and create job postings that accurately reflect the requirements of the position. .
• Preparation of job offers, new hire paperwork, and orientation/onboarding processes for new employees.
• Manage, maintain and develop efficiencies for the HR systems such as applicant tracking software (ATS), HRIS system, etc., ensuring data accuracy and integrity.
• Maintain full compliance with federal, state, and local regulations governing recruitment, onboarding, offboarding, and HR processes.
• Support retention initiatives by assessing employee needs and developing strategies to foster a positive workplace culture.
• Provide timely responses to HR inquiries and requests related to recruitment, company policies, and benefits.
• Support benefit management including benefit enrollments, tasks and addressing benefit-related questions.
• Collaborate with other HR team members to improve HR processes and ensure operational efficiency.
• Deliver reports on talent acquisition, exit interviews, and turnover metrics, effectively communicating the underlying story and reasons behind the data.
• Maintain accurate documentation and records to support compliance and audits.
• Collaborate with HR team members to ensure a smooth onboarding experience for new hires.
• Conduct reference checks and background screenings as needed for potential candidates.
• Serve as a backup for benefits administration, including but not limited to enrollments, changes, and terminations.
  
  

Required

Education and Experience

• Bachelor's degree in Human Resources, Business Administration, or a related field or equivalent experience.
• 3 years of experience in HR roles, with a strong emphasis on talent acquisition and recruitment.
• Experience in talent acquisition strategies and managing recruitment pipelines.
• Previous experience managing ATS and HRIS systems is required.
• Previous experience recruiting in a remote, multi-state environment is strongly preferred.
• Prior experience in high-volume recruitment is highly desirable.
• Expertise in managing HR systems and tools.
• Experience developing HR process improvement initiatives.
• Proven experience managing HRIS platforms.
• Exposure to working in a fast-paced and dynamic HR department
  
  

Preferred

• Experience working in the healthcare industry or remote work environments.
• Familiarity with HR practices and regulations.
• PHR, SPHR, SHRM-CP or SHRM-SCP certification.
  
  

Required Skills And Qualificiations

• Ability to work independently and must have a curiosity to seek solutions, proactively implement processes and procedures to mitigate issues or mistakes
• Must be a proactive self-starter, committed to continuous learning to ensure the HR department operates efficiently and effectively.
• Advanced problem-solving and analytical skills with strategic thinking mindset for addressing recruitment challenges and a focus on attention to detail and accuracy.
• Skilled in crafting strategic interview questions to identify and select the most qualified candidates who are the best fit.
• Strong knowledge of recruitment processes and current HR and employment compliance laws.
• Exceptional time management and organizational skills, enabling efficient handling of multiple tasks and consistently meeting deadlines.
• Proficiency in data analysis, reporting, and utilizing HR tools to support decision-making.
• Excellent communication and interpersonal skills to build strong relationships with candidates, with the ability to build trust and rapport at all levels of the organization.
• Ability to prepare and execute HR audits to ensure compliance with company policies.
• Exceptional customer service orientation, especially in remote or hybrid work environments.
• Self-starter with a commitment to continuous learning and proactive process improvement.
  
  

Physical Requirements

• Must have a home office that is secure and free of distractions (HIPAA-compliant workspace)
• Prolonged periods of standing, sitting at the desk and working on a computer
• Must be able to hear, speak, call and virtually meet
• Must be able to communicate both verbally and in writing
  
  

Work Environment

In order to perform the essential functions of this job, you must have a dedicated remote workspace, and a wireless connection with a minimum of 50 Mbps of download speed and 10 Mbps of upload speed of dedicated internet bandwidth for each person working from home; the workspace is private and has low to no noise level as you will be on phone calls with patients. It is very important that your workspace is HIPAA compliant; your company issued laptop/pc must maintain visibility that only you can access as you'll be handling patient data. You are also expected to have your camera on during virtual meetings, therefore, you must be in a designated workspace/room for privacy.

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