Accounts Payable Bookkeeper

TITLE:     ACCOUNTS PAYABLE BOOKKEEPER

QUALIFICATIONS:

1. Require high school diploma or equivalent.
2. Use of basic bookkeeping and state accounting procedures as shown in the Uniform Systems of Financial Records (USFR).
3. Use of standard office equipment and machines.
4. Ability to follow instructions.
5. Use of general office practices and procedures.
6. Communicate with others in a clear and precise manner.
7. Ability to work accurately. 
8. Use principles and practices in maintaining financial records.
9. Relate to students, staff and public in a positive manner.

JOB GOAL:

Prepare school district vouchers for the prompt payment of all vendor claims against the district for supplies and services furnished.

RESPONSIBILITIES:

1.   Perform all clerical and accounting duties related to the payment of vendor claims.
2.   Process all invoices, attaching supporting documents, balance vouchers and print AP    warrants.
3.   Process all mileage and travel claims for all employees and governing board       members.
4.   Maintain filing systems for the accounts payable work area.
5.   Perform routine audits, balances accounts payable records.
6.   Respond to inquiries regarding accounting of district invoices.
7.   Reconcile and retains all vendor statements.
8.   Work with vendors and requisitioners to close aging PO’s throughout the year.
9.   Ensure all 1099 payments are properly identified and the preparation of 1099’s.
10. Ensure the safekeeping of all A/P warrants.
11. Use of office equipment including, but not limited to, computer, telephone, copy machine, fax, typewriter, and printer.
12. Operate equipment safely.
13. Understand and applies safety-related precautions as outlined in SDS.
14. Contribute to the team by accomplishing additional duties as assigned.

LANGUAGE SKILLS:

Ability to read and interpret documents in English as well as the ability to write routine correspondence in English. Ability to speak effectively in English before groups of customer or employees.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of situations / issues. Ability to interpret a variety of instructions furnished in written and verbal form.

EVALUATION:

Performance will be evaluated by the Director of Finance.

SUPERVISION:

Supervised by the Director of Finance.  Exercises no supervisory responsibilities.

GRADE / SALARY SCHEDULE / LENGTH OF WORK YEAR:

Grade 14   Salary Range: $15.67-$26.89 (DOE)

52 Weeks / Benefits/ M-F/ 8 Hours a day/ /

Salary : $16 - $27