What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Main Street Inc.?
SUMMARY
The reception/administrative assistant is the first point of contact for the company and provides administrative support across the organization. This position handles the flow of visitors through the business while ensuring all front desk responsibilities are completed accurately and in a timely manner.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Welcomes visitor by greeting, welcoming, and directing to the proper individual/department.
- Answers and forwards incoming phone calls while providing basic information as requested.
- Receives, sorts, and delivers mail daily.
- Serves as a liaison between the Birmingham and Pelham facility for mail and A/R checks received via mail.
- Maintains company security concerning front door and controlling building access.
- Performs clerical duties such as filing, photocopying, scanning, and faxing.
- Handles shipping needs for the front office.
- Assists Accounting department with mailing invoices for monthly billing.
- Performs support such as reporting and other needs to company CEO and company President.
- Supports CheckWorks division by sorting mail-in orders and preparing checks received for Accounting.
- Replenishes supplies such as coffee, paper products, etc. to front break
- room and notifies procurement department for inventory purposes.
- Monitors MS Compliance emails, responds to compliance requests, and maintains due diligence request log.
- Client contract administration.
- Creates NDA for clients, prospects and vendors.
- Assists with preparations for board meetings and other on-site meetings as requested by management.
QUALIFICATIONS
- Proven work experience in a similar role
- Proficient with Microsoft Office Suite
- Professional appearance
- Solid verbal and written communication skills
- Resourceful and proactive in dealing with issues that may arise
- Ability to organize, multitask, prioritize, and work under pressure
- High school degree or equivalent
Language Skills
English
Mathematical Skills
Basic math
Reasoning Skills
The ability to be resourceful and proactive in dealing with issues that may arise.
Physical Demands
Carrying light weight boxes of items to replenish the front breakroom with coffee, paper products, and other supplies weekly and as needed.
Work Environment
The ideal candidate will be outgoing and friendly to visitors. Also, will need to maintain a level of professionalism as position will assist company CEO and company President.
Salary : $27,000 - $34,200
Receptionist/Administrative Assistant
Generation Dog's Rub-a-Dub-Dog Bathhouse and Spa -
Homewood, AL
Administrative Assistant
Actalent -
Birmingham, AL
Administrative Assistant
Sanders Aviation Inc -
Jasper, AL