Administrative Assistant - Principal's Office

Qualifications:

• Ability to meet the students, staff, parents/guardians and public with enthusiasm and congeniality
• Should thrive in an environment with children
• Knowledge of computer hardware and software or ability to learn
• Knowledge of database and experience with data entry
• Successfully meet deadlines in a timely, competent, and efficient manner
• Self starter, able to work independently
• Knowledge and practice of professional letter-writing techniques
• Strong problem solving skills and reacting without hesitation
• Creative person with great attention to detail
• Willing to accept and deal with change
• Ability to maintain composure and a calm demeanor during stressful situations
• Team player who will take on duties of other secretaries when the need arises
• Possesses a high level of communication skills in both written and verbal form.

Performance Responsibilities:

• Coordinate with the Administrative Team all meetings and appointments
• Act as receptionist for all incoming calls and personal visits. Receive public and staff in a pleasant and professional manner. Take Phone messages accurately and forward to appropriate staff members. Receive and communicate with the public and staff in a polite and professional manner.
• Oversee the checking in and out of students who enter and/or leave the school for any reason other than the normal beginning and dismissal times.
• Maintain and update student records in a timely and efficient manner.
• Assist the Administrative Team with student discipline reports and other responsibilities.
• Prepare letters, memos, work orders, handbooks, and other communications for the Administrative Team
• Help maintain a safe environment in the school by distributing and dating visitor passes
• Maintain confidentiality and propriety in office practice and records
• Using the network word-processing program, database and spreadsheet, create and retrieve information as needed
• Coordinate staff, student and parental needs with administration
• Process incoming office mail and distribute appropriately
• Handle incoming funds, using established financial procedures in accordance with state and Board of Education policies and expectations.
• Assist with all scheduling, correspondence, etc. regarding students
• Assist Principal with registration and enrollment of students
• Keep inner and outer office area in a clean, efficient manner
• Attend at least one professional growth workshop during the year
• Work with other secretaries when necessary for the completion of a project
• Assist students when they need help
• Process yearly updates of teacher and student inventories
• Assist Administrative Team with beginning and Year end activities
• Receive bus information from students and parents. Communicate such information with transportation manager and other relevant staff members and students.
• Registrar coordinator for OTHS Registration
• Process Drop Students/Mail and copy files/Maintain files in storage for destruction.
• Maintain a calendar and newsletter on the website.
• File assessment scores as needed.
• Record Constitution pass/fail in student data system.
• Assist District Office with student insurance claims as needed.
• Work with LEASE and District Staff on all reports.
• Work with LEASE IEP program
• Complete Medicaid Reimbursement forms.
• Maintain and update dates of Annual Reviews and Eligibility Meetings on a Google calendar
• Work with personnel for out-of-district placement of students.
• Follow District established procedures for special education.
• Input assessments into student data systems.
• Assume any other duties that the Administration may deem necessary for the smooth running of the office.

Job Type: Full-time

Pay: From $40,131.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Work Location: In person

Salary : $40,131