Vice president of Finance

Job Title: Vice President of Finance

Location: MassHire Holyoke Career Center; some travel may be required

Shift: Mostly days, some evenings & weekends 37.5 hrs/wk

Reports To: President/CEO

Salary: $85,000 – $90,000

Please forward cover letter and resume to the email address listed.

Summary:

The Vice President of Finance is a member of the Executive Management Team and is responsible for ensuring that all financial transactions are handled properly, are following all financial regulations and grant requirements, and the agency budget meets the mission of the organization. Ensure that appropriate financial policies and procedures exist and are followed so that MassHire’s financial operations function efficiently, support the mission, and follow Generally Accepted Accounting Principles.

Position Specific Responsibilities:

· Participates as a member of MassHire Holyoke’s Executive Management Team (EMT), which supports the President/CEO in all aspects of MassHire Holyoke’s mission, vision, operation, and development.

· Oversee, direct, and organize the work of the finance team.

· Mentor and develop staff using a supportive and collaborative approach: assign accountabilities; set objectives; establish priorities; and monitor and evaluate results.

· Develops and maintains automated accounting systems which reflect the needs of MassHire Holyoke management, Board of Directors, Regional Workforce Board, Department of Labor and Workforce Development, and other monitoring and funding agencies.

· Assures contract compliance in all procurement and other vendor transactions.

· Prepare monthly financial reports for MassHire Holyoke Board of Directors, Program Directors and other agencies.

· Serves as contact person for external audits, fiscal monitoring required by contracts, and other agencies.

· Ensures MassHire Holyoke compliance with state and federal payroll and tax requirements.

· Responsible for establishing and maintaining strong internal controls and fiscal policies.

· Responsible for monthly expense allocation.

· Responsible for cash flow monitoring and forecasting.

· Lead the process of preparing an annual budget through collaboration with the leadership team, the finance committee, and the Board.

· Prepare 30-40 individual grant budgets and amendments throughout the year.

· Prepare monthly revenue billing for 30-40 grants.

· Oversee financial forecast, including analysis and insights into the key drivers, assumptions and changes. Provide recommendations regarding opportunities, risk management, and resource allocation.

· Collaborate with the President/CEO and Board to develop long-term financial plans, including sustainability and growth strategies.

· Responsible for helping coordinate the implementation of benefit programs, including but not limited to PFLMA, health insurance, retirement and voluntary participation programs.

Qualifications:

• Education: Bachelor’s degree in accounting, Finance, Business Administration, or related field (required)., MBA, or similar certifications are preferred.
• Experience:
• Minimum of 5 years of experience in nonprofit finance.
• CPA preferred
• Skills & Competencies:
• Familiarity with government contract regulations (FAR, OMB Circulars, CFR, A-133).
• Strong knowledge of cost reimbursement contracts.
• Strong knowledge of payroll regulations, including federal, state, and local tax laws, and experience with nonprofit payroll systems.
• Expertise in developing cost allocation plans for government contracts.
• Proficiency with payroll and financial software (e.g., Checkwriters, MIP).
• Experience in budgeting, forecasting, and financial reporting for both nonprofit and government contract environments.
• Ability to communicate complex financial information to non-financial stakeholders.
• High attention to detail, organizational skills, and the ability to manage multiple priorities in a deadline-driven environment.
• Strong interpersonal and communication skills, with the ability to work effectively with internal teams and external partners.

Work Environment and Benefits:

· 37.5-hour Full-time position

· Occasional travel may be required for government meetings or audits.

· A friendly, collaborative, team-oriented workplace

· Hybrid & flexible work schedule

· Health, Dental, Vision, Retirement benefits and more

· Generous Personal Time, and 14 paid holidays

· Tuition Assistance

MassHire Holyoke Career Center Expectations of All Staff:

· Actively supports through task and attitude a priority on exceptional service

· Strives at all times to make customers feel welcomed and comfortable and provides accurate information to meet their needs.

· Develops and maintains excellent working relationships with co-workers and customers from diverse backgrounds.

· Exhibits professionalism by attendance, punctuality, appearance, demeanor and the willingness to ask questions and seek support when needed.

· Willingness to attend various seminars, workshops, conferences, classes, community events, etc. necessary to keep abreast of developments, trends, and best practices.

· Participates on cross-departmental teams and committees as needed and appropriate.

· Generates ideas to make MHH a better place for customers and staff.

· Technology proficient and able to manage workload using Microsoft and other common software applications.

· Ability to be sensitive to, understand, and respect customer and staff confidentiality issues.

· Ability to travel using personal vehicle (MHH will reimburse for mileage)

· Functions in a manner consistent with MHH’s missions and goals

· Other General duties as required.

Job Type: Full-time

Pay: $85,000.00 - $90,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Experience:

• Non Profit Finance: 5 years (Required)

Work Location: In person

Salary : $85,000 - $90,000