ACCOUNTS PAYABLE CLERK

SUMMARY

McCracken County Fiscal Court is seeking qualified candidates for an Accounts Payable Clerk. This position is responsible for the recording, processing, auditing and reconciliation of financial data for the McCracken County Fiscal Court Finance Office. Must be able to work independently with a strong emphasis on providing excellent communication and customer service to both staff and clients.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Verifies expenditures, issues checks, and audits invoices.
• Issue business licenses and serve as the collection agent for license fees and other obligations owed for businesses operating in McCracken County.
• Maintains tax files by accurately entering data in financial software and placing documentation in appropriate folders.
• Maintain contractor lists for accuracy and approval based on established protocols.
• Monitor and track accounts for delinquency.
• Verifies the accuracy of incoming tax documents received and enters payments for supporting documents.
• Inputs payment data into computers and then checks for accuracy of input. Processes daily deposits.
• Assists the public and co-workers by researching records and providing accurate information regarding accounts or explaining various standardized procedures to assure compliance.
• Utilizes existing spreadsheets to facilitate efficiency by carrying out duties and responsibilities.
• Type memos, letters, email, and other miscellaneous correspondence.
• Works closely with all other members of the department to learn all departmental processes, policies and procedures.
• Additional duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); three (3) years of accounts payable, accounts received and bookkeeping experience preferred. Governmental experience also preferred. Experience in a computerized financial data system environment preferred with specific knowledge of Excel applications. Ability to maintain confidentiality. Excellent computational skills, proficiency with 10-key calculator and accurate typing / keyboard skills.

LANGUAGE SKILLS - Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write and email simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS - Ability to calculate figures and amounts such as profits, interest, and tax percentages. Ability to apply concepts of basic algebra and math.

REASONING ABILITY - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Accountability - Although the majority of employee's output is verified or reviewed by senior finance personnel, an error or loss could be damaging.

Decision Making - Although the employee has minimal discretion in the performance of job duties and most are performed according to standardized procedures, some decisions could affect the efficiency of financial records.

Concentration - Continuous concentration is required during the inputting and verifying of financial data.

Confidentiality - Employees may have access to confidential information and documents and will be expected to maintain privacy.

Cooperation - Employees must cooperate effectively with the public and provide accurate information and/or assistance courteously and tactfully.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands; reach with hands and arms; and talk or hear. The employee frequently is required to stoop, kneel, or crouch. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 50 lbs. as it relates to the opening or moving of boxes of paper or supplies and materials needed regarding the tasks of this position. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This is a typical office environment involving the use of standard office equipment. Care and maintenance responsibilities go hand in hand with the daily use of such equipment. The noise level in the work environment is usually moderate.

Job Type: Full-time

Pay: $18.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $18