What are the responsibilities and job description for the Accounts Receivable Specialist position at Mechanical Equipment?
Core Responsibilities
Perform daily, weekly and monthly balancing procedure for the AR System System.
Perform and report on the status of AR Collections.
Process customer payments and non-AR Cash as required.
Process Debit and Credit Memos, maintain and balance Accounts Receivable
Prepare monthly statements to Agents and quarterly statements to other AR Customers.
Process AR and Bill Only invoices daily
Distribute customer matched package and invoices as required.
Email customer invoices as required.
Process and analyze freight on both the Accounts Receivable and the Accounts Payable sides.
Assist in establishment of Customer Credit.
Maintain GL Supporting Schedules as assigned
Analyze GL accounts for accuracy on a monthly basis as assigned.
Create adjusting journal entries for Month and Year-end as required
Assist in the creation of Year End Audit Schedules and assist, as required, in any other functions ncessary for the completion of the Year End Audit.
Cross Train in Accounts Payables as required.
Various tasks as required by supervisor.
Performance Measures
Accuracy of AR invoice matching.
Accuracy of AR filing.
Timeliness of AP Processing and filing.
Timeliness of AR Processing and filing.
Timeliness of AR Collections.
Accuracy of the General ledger and account reconciliation
Timeliness of month end/year end close
Accuracy of monthly GL supporting schedules and year-end audit schedules
Ability to communicate effectively with people inside and outside of the organization, and with management
Professionalism
Education, Experience, and Technical Knowledge
Requires a high school diploma or its equivalent.
2-5 years of experience working in the field or related area.
Experience with computerized accounting software to include but not limited to MS Word and Excel.
Personality Strengths
Absolute attention to detail
Very strong verbal communication skills
Ability to prioritize work assignments
Mathematical aptitude
Ability to work effectively in a high-volume, fast-paced environment with multiple priorities
Good Customer Service Skills
Professionalism
Departmental Culture and Working Environment
The company and department culture is one of high quality and self-improvement. The accounting department works closely as a team to ensure the accuracy of the company’s books. The office is set in an informal, but highly professional environment.
