What are the responsibilities and job description for the Administrative Assistant position at Mid-States Utility Trailer Sales?
Job Title: Administrative Assistant Department: Office
Reports to: Office Manager / Operations Manager Effective Date: 10/2024
Classification: Full time, non-exempt
Job Summary:
The Administrative Assistant supports the efficient operation of a department by performing a variety of administrative, sales and reception tasks
Duties/Responsibilities:
- Front desk coverage: greeting customers and visitors, managing phone calls and handling all mail and packages.
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Supports Sales Coordinator with the following:
- Assist with sales invoices, title applications and license activities
- Completes and copies MSO Warranty Registrations
- Creates trailer sales folders and completed filing of paperwork in folder
- Filing: maintaining filing systems, contact databases and employee lists.
- Operating and maintaining office equipment such as printers, copiers and fax machines
- Follow established procedures for processing receipts, cash, petty cash, etc.
- Primarily responsible for preparing bank deposits by using Remote Capture device.
- Assist A/P & A/R as necessary.
- Employee must be at work during scheduled hours and demonstrate reliable and predictable attendance
- Other duties and tasks as required by supervisor
Required Skills/Abilities:
- Exceptional customer service skills
- Proficient in data entry
- Time Management skills necessary
- Organizing and prioritizing
- Excellent verbal and written communication skills
- Attention to detail and accuracy
- Proficient with computers including Excel, Office
- Knowledge of general accounting procedures and sales procedures
- Ability to pass post-offer physical & drug screen
Education and Experience:
- 1-2 years administrative assistant / receptionist experience required
- Associate degree: or equivalent from a two-year college or technical school preferred
- High School Diploma or GED required
Physical Requirements:
- Frequently required to sit / stand / kneel / stoop / bend / use hands to handle materials / reach with arms and hands
- Must be able to talk and listen clearly over the telephone and in person.
This job description does not list all duties or responsibilities that are required of the employee for this position. Duties, responsibilities may change at any time with or without notice.
Mid-States Utility Trailer Sales Inc. / Keizer Refrigeration, Inc. / Transport Refrigeration of SD, Inc. is an Equal Opportunity Employer