Accounts Payable Specialist

The ideal candidate will have strong organizational skills and have an ability to accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Lastly, where appropriate this candidate will track 1099s and create a report with related information at year end.

Responsibilities

• Manage accounts payable by verifying purchase orders, coding invoices, data entry, paying vendors, and tracking and resolving discrepancies.
• Following up on all invoicing and resolving account discrepancies.
• Serve as field location contact for questions and troubleshooting.
• Perform invoice and check matching, varied expense processing.
• Other projects and support work as assigned.
• Timely input of data into the system
• Detailed follow-up on matching expenses to associated revenues.
• Research vendor discrepancies to resolve all issues in a timely manner.
• Professional and courteous follow up with clinics on invoice discrepancies.
• Handle questions, emails, provide responses to field staff, other depts, external vendors.
• Process refund check requests.
• Track and monitor accuracy of monthly recurring payments.
• Prepare financial reports, documents for monthly and quarterly data.
• Bookkeeping and general accounting
• Creating and maintaining spreadsheets
• Perform end-to-end accounts payable activities, including invoice processing, data entry and payment processing.
• Establish and maintain effective relationships with vendors, respond to vendor inquiries, and resolve payment issues.
• Ensures that vendor statements are reviewed and reconciled regularly.
• Conduct in-depth research and analysis to identify and resolve issues related to price, quantity, missing BOLs, etc.

Qualifications

• High School Diploma or equivalent required. Associate or bachelor’s degree preferred.
• Minimum of 2 years of Accounts Payable experience in a fast-paced environment.
• Multi-location experience highly preferred
• Experience with / knowledge of Accounting Systems such as Oracle, SAP, Sage Intacct, etc.
• Intermediate to advanced skill on MS Excel and strong experience w/ MS Word and Outlook.
• Ability to handle high invoice volumes in a fast-paced environment.
• Possess effective communication skills both verbal and written.
• Excellent analytical and problem-solving skills with a meticulous attention to detail.
• Ability to learn, comprehend and apply new concepts quickly.
• Demonstrate ability to work with internal and external customers.

Required Knowledge and Skills

• Ability to explain and interpret general accounting related policies and procedures.
• Attention to detail; time/cycle and accuracy focus.
• Mathematical aptitude and supporting computer software program proficiency.
• Strong verbal and written communication skills
• Impeccable investigative and follow-up skills
• Proven research capability and problem solving.
• Multi-tasking and strong time management skills
• Ability to foster and maintain business and client relationships.
• Responsible accountability to deliver on outlined tasks, bias for action and complete resolution.
• Reliable attendance and punctuality; willingness to work until critical time-sensitive tasks are completed.