What are the responsibilities and job description for the Accounts Payable Specialist position at MLM Hearing, LLC?
The ideal candidate will have strong organizational skills and have an ability to accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Lastly, where appropriate this candidate will track 1099s and create a report with related information at year end.
Responsibilities
- Manage accounts payable by verifying purchase orders, coding invoices, data entry, paying vendors, and tracking and resolving discrepancies.
- Following up on all invoicing and resolving account discrepancies.
- Serve as field location contact for questions and troubleshooting.
- Perform invoice and check matching, varied expense processing.
- Other projects and support work as assigned.
- Timely input of data into the system
- Detailed follow-up on matching expenses to associated revenues.
- Research vendor discrepancies to resolve all issues in a timely manner.
- Professional and courteous follow up with clinics on invoice discrepancies.
- Handle questions, emails, provide responses to field staff, other depts, external vendors.
- Process refund check requests.
- Track and monitor accuracy of monthly recurring payments.
- Prepare financial reports, documents for monthly and quarterly data.
- Bookkeeping and general accounting
- Creating and maintaining spreadsheets
- Perform end-to-end accounts payable activities, including invoice processing, data entry and payment processing.
- Establish and maintain effective relationships with vendors, respond to vendor inquiries, and resolve payment issues.
- Ensures that vendor statements are reviewed and reconciled regularly.
- Conduct in-depth research and analysis to identify and resolve issues related to price, quantity, missing BOLs, etc.
Qualifications
- High School Diploma or equivalent required. Associate or bachelor’s degree preferred.
- Minimum of 2 years of Accounts Payable experience in a fast-paced environment.
- Multi-location experience highly preferred
- Experience with / knowledge of Accounting Systems such as Oracle, SAP, Sage Intacct, etc.
- Intermediate to advanced skill on MS Excel and strong experience w/ MS Word and Outlook.
- Ability to handle high invoice volumes in a fast-paced environment.
- Possess effective communication skills both verbal and written.
- Excellent analytical and problem-solving skills with a meticulous attention to detail.
- Ability to learn, comprehend and apply new concepts quickly.
- Demonstrate ability to work with internal and external customers.
Required Knowledge and Skills
- Ability to explain and interpret general accounting related policies and procedures.
- Attention to detail; time/cycle and accuracy focus.
- Mathematical aptitude and supporting computer software program proficiency.
- Strong verbal and written communication skills
- Impeccable investigative and follow-up skills
- Proven research capability and problem solving.
- Multi-tasking and strong time management skills
- Ability to foster and maintain business and client relationships.
- Responsible accountability to deliver on outlined tasks, bias for action and complete resolution.
- Reliable attendance and punctuality; willingness to work until critical time-sensitive tasks are completed.
Salary : $50,000 - $57,500
