Executive Assistant (Temporary Role Jan 25 - Apr 25)

Essential Functions/Duties/Responsibilities:

• Manage a complex calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare correspondence, reports, and presentations.
• Handle confidential information with the utmost discretion.
• Coordinate and manage special projects.
• Provide administrative support to the CEO and team.
• Assist in development and organization of support materials for meetings (e.g. slide decks, presentations, meeting materials, etc.)
• Prepare and submit expense reports and manage purchase requisitions according to company policies and procedures.
• Partner with Human Resources with various team member experience projects and programs.
• Act as gatekeeper by screening and prioritizing communications and managing access to the CEO and COO.

Required Skills/Abilities/Competencies:

• Calendar management, meeting organization, and travel coordination experience.
• Proficiency with MS Office (e.g. Word, Excel, PowerPoint, Teams, Outlook), Adobe Acrobat, DocuSign.
• High level of maturity, and ability to exercise good judgement, discretion, and confidentiality in all tasks.
• Able to remain organized and focused in a fast-paced, high-performance environment.
• Expertise in written and verbal communication, demonstrating strategic, professional, and succinct communication.
• Be a forward thinker and anticipate needs.
• Able to work independently and be a problem solver/solution-oriented.

Education and Experience:

• 7 years of EA experience; 3 years of experience supporting C-Level Executives strongly preferred.
• Experience in healthcare or senior living industry is a plus.

Physical Requirements:

• The physical activity of this position constantly requires effective talking, hearing, sitting, walking, and standing functions.
• The position also often involves sedentary work where sitting is required most of the time, with occasional standing or walking.
• The position also often requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.