What are the responsibilities and job description for the Medical Administrative Assistant position at Moreau Physical Therapy?
Moreau Physical Therapy is currently accepting resumes for a full-time Administrative Assistant to join our growing team! If you feel you meet these requirements, we invite you to apply to be a part of our team!
Position Summary:
The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office. This role includes assisting Owners, QA/ Corporate Compliance, Health and Safety, and Privacy managers through a variety of tasks related to organization, communication, and scheduling. The Administrative Assistant will be responsible for confidential and time-sensitive material, maintain professionalism, and demonstrate the ability to effectively communicate via phone, email, and in-person.
Key Responsibilities:
- Administrative Support: Manage and organize office documents, maintain filing systems (both electronic and paper), and prepare necessary reports and presentations.
- Communication: Answer and direct phone calls, respond to emails, and act as the primary point of contact for internal and external communication.
- Scheduling: Arrange meetings and appointments, manage calendars, and coordinate travel arrangements.
- Data Entry: Accurately input and update information in databases, spreadsheets, and other digital systems.
- Office Management: Maintain inventory of office supplies, coordinate office repairs and maintenance, and oversee office organization and cleanliness.
- Event Coordination: Assist in the organization of meetings, events, and special projects, ensuring details are executed to meet the highest standards.
- Document Preparation: Draft, edit, and proofread correspondence, memos, and other documents/ manuals as needed.
- Develop Training Resources: organize, edit, and proofread documents and presentations. Be able to record training videos as needed.
- **Any other duties assigned by the owners
Qualifications:
Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, ) and familiarity with office equipment
- Strong organizational, time-management, and multitasking abilities
- Excellent verbal and written communication skills
- Discretion in handling sensitive and confidential information
- Outstanding Interpersonal skills
- Professionalism
Attributes:
Attention to detail, reliability, and a proactive approach to tasks
