Retirement and Payroll Specialist, Fiscal Services Department

About The Employer

The Napa County Office of Education (NCOE) is a public agency that provides academic services and enrichment opportunities for students, teachers and the community, as well as critical business services for school districts. NCOE partners with the five public school districts in Napa County on a variety of programs and issues. NCOE also operates numerous federal and state grants including a robust AmeriCorps program and state-wide projects supporting Special Education students. NCOE's Early Childhood Services program is a leader in inclusive classroom structures.

To learn more about working at NCOE, please visit: https://napacoe.org/careers/

Job Summary

This position requires the ability to learn, utilize, and/or create procedures used in payroll processing, STRS/PERS retirement processing, education accounting and general ledger record keeping. This position ensures the timely preparation and maintenance of retirement reporting for Napa County Office of Education, Napa's five K-12 districts, one charter school, and Napa Valley Community College.

Performs technical and clerical accounting and financial record keeping activities involving the STRS/PERS retirement payments and the reporting process.

Qualifications

Requirements / Qualifications

• Assures retirement reporting timelines are met, maintains employee retirement records, and assures
  
  

proper procedures, policies, rules and regulations are applied to payroll and retirement activities.

• Interprets and explains retirement policies, procedures, and technical issues.
• Accurately calculates and prepares journals for all PERS/STRS payments and ensures they are paid
  
  

timely to avoid penalties, interest and fees.

• Develops spreadsheets and templates in Excel, generates a variety of computerized payroll and
  
  

retirement reports, for the purpose of assuring accuracy of data.

• Participates in meetings, in-service training, workshops, etc for the purpose of conveying and/or
  
  

Gathering Information Required To Perform Payroll/retirement Job Functions.

• Ability to collaborate and build relationships and have good communication skills to convey personal and
  
  

technical information to all levels of staff.

• Provide support to the districts during STRS/PERS audits.
• Ability to research payroll and retirement data for the purpose of providing information, responding to
  
  

inquiries, and serving as a technical resource regarding the functions, policies, and procedures.

• Researches, calculates, complies, prepares and revises payroll, retirement and related accounting data
  
  

(e.g. gross salary, taxes, retirement, retroactive pay, etc.) for the purpose of reconciling and balancing

assigned payroll figures.

• Responds to record request related to payroll or retirement (e.g. present employees, past employees,
  
  

retirees, agencies, etc.) for the purpose of providing requested information.

• Audit payroll and voided checks when payroll is processed and printed each month and communicate
  
  

with the districts on how to get the checks to them timely.

• Ability to resolve payroll or retirement errors and process corrections timely.
  
  

Application Procedure

To be considered for this position, you must individually attach the following items to your completed EDJOIN application:

• Letter of Introduction
• Letter(s) of Recommendation ((Two (2) Letters of Recommendation))
• Resume
  
  

Comments and Other Information

Should applicants have any difficulties with the application process or need assistance, please email Humanresources@napacoe.org or call (707) 253-6818.

NAPA COUNTY OFFICE OF EDUCATION COMMITMENT TO DIVERSITY:Great organizations embrace the richness of individual differences. NCOE is committed to building a culture of inclusion and connectedness allowing us to grow and learn better together. Our community and classrooms are strengthened by our diversity and thrive because of our inclusivity. In recruiting for our team, we welcome the unique contributions that you bring.

Napa County Office of Education is an Equal Opportunity Employer. State and Federal law and Napa County Office of Education policy prohibit discrimination or sexual harassment toward students or staff during any educational activity. Napa County Office of Education does not discriminate on the basis of race, color, national origin, religion, gender, marital or parental status, sexual orientation, age, or handicap in its educational programs, activities, or the employment practices as required by Title VI of the Civil Rights Act, Title IX of the Educational Amendments, the Age Discrimination Act, Section 504 of the Rehabilitation Act, and the Vocational; Educational Act. For information concerning the complaint procedure, call (707) 253-6824.

Looking for some ways to spruce up your resume? Or maybe need some tips for your interview?

Check out our NCOE HR Tips videos below!

Careers at NCOE

Cover Letter

Resume