Human Resources Assistant (FT)

Naval Academy Business Services Division
Job Announcement Number: 25-015
Vacancy Open: February 3, 2025 – February 18, 2025
Area of Consideration: All Qualified Persons

Security Level: Tier 3 – US Citizenship Required

POSITION DETAILS
Human Resources Assistant, NF-0203-03
Full Time (35-40 hours weekly)
$23.00-$27.00/hour
Benefits Eligible: Medical Insurance, Dental Insurance, Life Insurance, Long Term Disability, Health Savings Account,
Flexible Spending Account, Retirement, 401K, Vacation and Sick Leave Accrual

The NAF HR Team supports the Naval Academy Business Services Division (NABSD) in their support of the Brigade of
Midshipmen. The NAF HR Team is looking for a candidate with Payroll Processing experience, to support the bi-weekly
pay cycle processing for 500 employees, working with timekeepers and managers from 20 departments. This position
will involve cross-training in other HR areas to build a strong foundation of NAF HR processes. Full Time, 8-hour shifts
Monday – Friday.

JOB SUMMARY
This position is located in the U. S. Naval Academy's Non-Appropriated Fund Instrumentality (NAFI), Human Resource
Management Office, at the U.S. Naval Academy, Annapolis, Maryland. NAFI is an entity that generates its own funds
through its operations, and is not funded by Congress. The purpose of the Human Resources Assistant position is to
provide guidance, consultation and support on a variety of personnel issues to management, supervisors, and
employees in the area of personnel management.

DUTIES & RESPONSIBILITIES
Assists the HR Deputy Director and Director in delivering NAF HR policies, regulations and directives. Direct responsibility
may include one or a combination of the following personnel functional areas: Payroll, records administration,
classification, recruitment and placement, employee benefits, human resource development, performance
management, and employee and labor relations.

• Payroll: Analyzes, interprets, develops, and implements regulations/policies, involving areas within compensation

administration (e.g., pay and leave administration) and advises management on the use of compensation flexibilities
to help recruit, manage, and retain employees. Performs audits and research projects to ensure full compliance with
HRM regulations, and to ensure proper functionality of the ADP HR/Payroll System. Processes Requests for
Personnel Action and maintains data records in ADP and SAP HR databases. Develops, interprets and analyzes data
extracts and reports from HR databases, and develops the most efficient and effective approaches for presenting HR
reports. Responsible for collaborating with Records administrator with CNIC SAP system data oversight.

• Employee Benefits: Advises management and employees on personnel issues. Provides employee counseling for

NAF retirement, benefits, pay issues, and employee grievances. Investigates and resolves benefits issues such as
retroactive benefits, enrollments, and portability of benefit issues or retirement actions. Out-processes employees,
advising of potential benefits options. Partners with employee, managers and third-party administrators to
administer the organization's Workers Compensation program. Determines benefits and allowances eligibility.
Conducts and presents modules during employee and management training courses to meet yearly training
requirements.

• Records Administration: Utilizing data analyses within SAP, the Human Resources Information System (HRIS),

advises management and employees on complex personnel issues, such as contractual provisions concerning flex
employees and regulatory provisions of the Affordable Care Act (ACA). Coordinates with payroll administrator to
resolve payroll issues. Determines benefits and allowances eligibility. Conducts and presents modules during
employee and management training courses to meet yearly training requirements. Develop ad-hoc queries within
SAP and ADP to insure agreement between benefit costs and compensation in SAP with employee payment in ADP.

• Classification: Assist HR Deputy Director and Director by reviewing the position description and organization

structure, and obtaining required information from the supervisor. Reviews the appropriate positions classification
standards. Identifies classification issues and problems where the answers are not readily apparent; and answers
general questions from supervisors and employees regarding procedures for classifying positions.

• Recruitment and Placement: Advises management on staffing and hiring process. Maintains full visibility over all

parts of the hiring process, from initiation by management to completion, and provides advice/assistance in all
stages of the process. Responsible for staffing function processes that are key elements in supporting effectiveness
of hiring new employees and filling vacant positions. Screens applications, determining preference categories,
ensures completeness and accuracy of recruitment case folders. Answers complex employment inquiries. Maintains
oversight to ensure that work is progressing sufficiently to continually meet all deadlines.

• Performance Management: Knowledge and skill in applying a comprehensive body of HR rules, procedures, and

technical methods concerning the incentive awards program sufficient to recommend dollar amounts of awards
based on local precedent and regulations; prepare summary descriptions of approved awards for publication; and
outline the reasons why the awards committee did not recommend approval.

• Employee and Labor relations: Assist in resolving union complaints and allegations. Research case law to identify

precedents for current labor relations problems, or search similar unfair labor practice complaints for potential
problems in handling current cases. Reviews previous labor relations cases to identify major issues and compare
with current case. Explains employee rights, management rights, procedures for filing grievances, and the distinction
between the union contract and established HR policies. Explains alternative processes to resolve issues and
problems; e.g., using bargaining or alternative dispute resolution.

• General (includes but not limited to): Develops and presents subject area specific training to both internal and

external customers. Prepares and analyzes functional area specific reports. Responsible for preparation of training
documentation. Maintains full visibility over all Requests for Personnel Action, from initiation by management to
completion, and provides advice/assistance in all stages of the process. Responsible for preparing and maintaining
performance evaluation forms for all employees, assisting managers, and insuring evaluations are submitted and
filed in a timely manner. Performs other related duties as assigned.

QUALIFICATIONS & REQUIREMENTS
Applicants who meet the qualification requirements will be further evaluated to determine the extent to which their
education, related experience, training, awards, and supervisory appraisal demonstrate they possess the desired
knowledge, skills, and abilities (KSAs).

• Must obtain and maintain a secret security clearance – requires 18 years of age
• Males born after December 31, 1959 must be registered for Selective Service
• Verification of employment eligibility in the United States is required
• One-year probationary period
• U.S. Citizenship is required for Tier 3 Positions

APPLICATION INSTRUCTIONS
A complete online application must be submitted to be considered for a USNA NAF/NABSD position.
Please visit the employment website: https://www.usnabsd.com/about/careers/
Applicants may email nabsdjobs@usna.edu if unable to complete the online application.

KNOWLEDGE, SKILLS and ABILITIES (KSAs) for this position are as follows:
**Responses must be included on the KSA portion of the online application**

1. Incumbent must have a two-year college degree or higher or 2 years of equivalent human resources experience.
Experience processing payroll for a company with 200 employees preferred.

2. Experience in maintaining, managing, tracking, and analyzing data using spreadsheets and HRM database(s),
with an emphasis on reporting accuracy and completeness. Experience using ADP Workforce Now or Kronos
preferred.

3. Experience determining and calculating various pay rates, such as Shift Differential, Sunday Premium, etc.
4. Experience providing guidance, local training, and customer service to internal and external customers.
5. Experience in assisting and providing administrative support in human resources areas (e.g., employee benefits,

training, retirement, personnel action processing, etc.).

EMPLOYMENT PREFERENCES
Explanation of employment preferences is available on the NABSD Website. No preference is given unless requested
and documented. Acceptance or declination of a regular position ends ability to claim preference for spouse or
Involuntarily Separated (IVS) applicants. To claim a preference, you must attach the following documents with your
employment application and request form:

• Military Spouse: most current military member's PCS orders, submit spousal request form and write SPOUSAL

PREFERENCE on front page of the application – (Per the CNIC 5300.206b, spouses’ preferential consideration for
NAF positions at the NF-3 and below)

• Veteran: Page four (4) of the DD-214
• Involuntary Separated Military Members and Dependents: page four (4) of the DD-214 or copy of DD-1173 and

write "IVS" on front page of the application. IVS preference is approved only if discharge/reentry code matches
eligibility list.

Note: Failure to provide the required information may result in loss of consideration for the position and elimination from the selection process.
Please be advised that applications received after the closing date listed above will not be considered. Applications and resumes will not be
returned to the applicant.

Some positions have special requirements. In these cases, selection is tentative pending satisfactory completion of said requirements. Applicants
may be required to provide proof of education, etc. All selections are contingent on obtaining satisfactory employment reference checks.

We are an E-verify participant. Please be informed that applicants will be required to submit a federal government background check.
As a condition of employment, the selectee will be required to participate in direct deposit/electronic fund transfer as specified in the negotiated
agreement.

Occupants of this position must maintain the privacy of official work information and data, and demonstrate the highest level of ethical conduct.

DON is an EEO employer. All qualified candidates will receive consideration without regard to race, color, religion, sex, national origin, age,
disability, marital status, political affiliation, or other non-merit factor.

Reasonable accommodations are provided to applicants with disabilities. If reasonable accommodation is needed for any part of the application and
hiring process, please contact the office that is collecting the applications. The decision on granting reasonable accommodations will be on a case by
case basis.